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Council adopts revised Mendon purchasing‑procedure policy after staff and attorney review
Summary
The Mendon City Council adopted an updated purchasing‑procedure policy that clarifies change‑order language and emergency procurement steps; the city attorney reviewed the changes and recommended some language adjustments prior to adoption.
The Mendon City Council on March 13 voted to adopt a revised purchasing‑procedure policy that updates definitions and clarifies procurement procedures, change‑order authority, and emergency purchasing steps.
Eric Dursteller, Mendon’s city engineer, reviewed the changes and said he revised the change‑order definition to a written instrument “prepared by the city engineer and signed by the mayor, contractor, and city engineer, stating their agreement upon all the following: 1) a change in the work; 2) the amount of adjustment in the contract price; and 3) the extent of adjustment in the contract.” Dursteller also revised the emergency‑purchase assessment and approval language to identify roles and the approval path for urgent procurements.
Dursteller said the city attorney reviewed the draft and found the revisions generally acceptable, with a reminder that statutory thresholds for public‑works projects (as discussed in the attorney’s comments) should be observed for county‑road and small project exemptions. After discussion the council moved and approved the policy by voice vote.
Why it matters: The revisions clarify who can sign change orders and how emergency purchases are assessed and approved—procedural updates meant to reduce procurement ambiguity and ensure statutory compliance.
What comes next: Staff will finalize the policy document with the attorney’s edits and place the final document in the city’s policy book and procurement procedures.
