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Rome Board approves budget transfer, police staffing change and multiple contracts; tables two change orders
Summary
The City of Rome Board of Investment and Contracts on March 27, 2025, approved a year-end budget transfer, a police staffing change and multiple contract actions, and tabled two change orders pending a budget amendment.
The City of Rome Board of Investment and Contracts on March 27, 2025, approved a year-end budget transfer, authorized a change to sworn police staffing, approved several contract change orders and solicitations, authorized the sale of a city parcel and approved a memorandum of understanding with a police benevolent association. The meeting convened at 3:06 p.m.
The board unanimously approved Resolution No. 58, authorizing a year-end budgetary transfer; Resolution No. 59, creating one position of police captain (AI 03/2020) and deleting one position of police detective (AI 03/2020); and Resolution No. 60, authorizing the city clerk to advertise for bids for the Link Road culvert replacement (RFP 2025002). Resolution No. 62, a change order with MJ Dakota Incorporated (referencing original board of estimate and contract resolution No. 192, adopted 08/15/2024), and Resolutions No. 64 and No. 65 — the sale of Parcel 411 West Thomas Street for $4,000 and a memorandum of understanding with the Rome Philip S. McDonald PBA Incorporated — also passed by voice vote.
Two change-order resolutions were tabled for further action. Resolution No. 61, authorizing change order No. 1 to the contract with TRM Environmental Consultants LLC (referencing original board of estimate and contract resolution No. 130, adopted 05/23/2024), was tabled after Board member Brian Adams said the project’s funds were fully spent or fully encumbered and that an amendment to raise the budget would be presented to the council at its April 9 meeting. Resolution No. 63, authorizing change order No. 2 to the contract with Mid State Electrical Contracting (referencing original board of estimate and contract resolution No. 156, adopted 07/27/2023), was similarly tabled at Adams’s request pending an amendment to raise the budget.
Board action on each item was taken by motion and voice vote. Several items drew no further discussion. When board members were polled on passed items they responded "Aye" and the chair declared the motions carried. The meeting adjourned following the listed business.
Votes at a glance: Resolution 58 — carried (year-end budgetary transfer). Resolution 59 — carried (create 1 police captain position; delete 1 police detective position; AI 03/2020). Resolution 60 — carried (authorize advertising for bids for Link Road culvert replacement, RFP 2025002). Resolution 61 — tabled (change order No. 1, TRM Environmental Consultants LLC; board member Brian Adams requested tabling due to fully spent/encumbered funds; amendment expected April 9). Resolution 62 — carried (change order No. 1, MJ Dakota Incorporated; references BOE resolution No. 192, adopted 08/15/2024). Resolution 63 — tabled (change order No. 2, Mid State Electrical Contracting; tabled for the same funding/amendment reason as No. 61). Resolution 64 — carried (authorize mayor to approve sale of city-owned Parcel 411 West Thomas Street to buyer for $4,000). Resolution 65 — carried (authorize mayor to enter memorandum of understanding with Rome Philip S. McDonald PBA Incorporated).
Items left for follow-up include the council amendment to increase project budgets (expected April 9) that staff and board members referenced while tabling Resolutions 61 and 63. The board did not record any roll-call vote totals in the transcript; outcomes were announced by the chair after voice votes.
