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Council authorizes Test Well 14 construction, waiving new sealed-bid process
Summary
Garden City approved Resolution 1203-25 authorizing Public Works to proceed with construction of Test Well 14 using procurement without further formal competitive bidding after the project attracted no bids in the sealed-bid process.
The Garden City council on Monday approved Resolution 1203-25 authorizing the Public Works Department to proceed with construction of Test Well 14 by procuring services without further formal competitive bidding.
City staff described a previously completed sealed-bid process for a public-works project above the $200,000 statutory threshold that produced no bidders. City attorney/staff member Charlie Wadhams told the council the relevant statute was Idaho Code 67-2805 and outlined three options: procure without further competitive bidding, rebid the project, or declare the project can be performed more economically on the open market.
Public Works Director Colin Schmidt told the council the project is funded through an existing urban renewal area and not by the city's general public works budget. Schmidt said work must start after irrigation is available and finish before the urban renewal period ends in October; he estimated the test-well construction at roughly six to eight weeks.
Schmidt outlined operational reasons to avoid a rebid, saying a new sealed-bid process would delay the timetable by multiple weeks. "Option 1 basically is the easiest, but we've already gone through the entire sealed bid process," he said, recommending option 1 to keep the project on schedule.
The council voted to approve the resolution "using option 1 as drafted." The clerk called the roll: Council member Page voted yes; Council member Rasmussen voted yes; Council member Jacobs voted yes. The resolution authorizes Public Works to move forward with the procurement approach described in the resolution and to negotiate directly with interested contractors identified after the initial bid failed to produce awardable proposals.
The resolution notes the funding source as the urban renewal area and directs Public Works to proceed with construction under the procurement option chosen by the council. The project schedule and final contract terms remain subject to staff negotiation consistent with municipal procurement law.
