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City staff outline public‑safety, emergency and convention planning for Super Bowl 60; league agreement targeted by May
Summary
City staff and public‑safety commanders presented an informational update on Santa Clara27s planning for Super Bowl 60 and related regional coordination, highlighting federal coordination, public‑safety cost estimates and a target to finalize a league event (government services) agreement by May 30.
City staff and public‑safety commanders updated the Santa Clara City Council and Stadium Authority on preparations for Super Bowl 60, emphasizing multiagency planning, federal coordination and an ongoing negotiation to define financial responsibility for public‑safety and event support costs.
Why it matters: Super Bowl 60 (to be held at Levi27s Stadium) and the city27s simultaneous role as a host for large international events require layered public‑safety plans and clear reimbursement agreements. Staff described active federal, state and regional coordination and outlined estimated public‑safety costs and a schedule for a league event (government services) agreement.
Key points from staff: Captain Richard Fitting (Police) described participation in the Department of Homeland Security Visiting Public Safety Officials program and ongoing federal coordination; Battalion Chief Matt Queen (Fire) summarized training, hazardous‑materials planning and mutual‑aid posture; David Flam (Emergency Services) described the emergency‑operations framework for city‑wide consequence management. Assistant City Manager Chuck Baker and City Manager Jovan Grogan summarized convention center upgrades and marketing efforts by Discover Santa Clara to position the convention center as an event hub.
Estimated costs and agreements: Staff said current public‑safety cost estimates for Super Bowl 60 are roughly $6.4 million, and the city has entered interim reimbursement agreements with the Bay Area Host Committee that cover pre‑agreement planning and VPSO participation. The city is negotiating a more complete league event (government services) agreement that will specify cost allocation, invoicing and financial guarantees; staff said they target a final agreement before May 31 and noted the agreement may include a guarantor (a 49ers entity) for host‑committee shortfalls.
Convention center and tourism: Chuck Baker said the Santa Clara Convention Center has installed new digital signage, refurbished restrooms and replaced a major ballroom air wall; Discover Santa Clara launched an updated website with multilingual features, hotel booking tools and neighborhood maps to help visitors and event planners.
Public safety operations and next steps: Staff emphasized the difference between event‑centric command posts and the city27s Emergency Operations Center (EOC) which maintains city‑wide situational awareness during events. The public‑safety team plans to schedule technical briefings and exercises and will continue weekly coordination with the Bay Area Host Committee, federal partners and the NFL.
Ending: Council received the informational update and posed detailed questions about convention center use, cost tracking and timing of the league event agreement. Staff said the agreement negotiations are ongoing and reaffirmed a May timeframe to bring a proposed league event agreement to the council and stadium authority for approval.
