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St. Francois County approves purchase of Tyler time-and-attendance system to streamline payroll
Summary
The county commission voted to authorize implementation of a Tyler time-and-attendance system, directing staff to proceed with purchase and implementation planning while finalizing an accompanying policy. The system will add mobile clock-in, geofencing and optional time clocks; implementation is expected to take eight to 10 months.
St. Francois County commissioners voted to authorize county staff to purchase and implement a Tyler time-and-attendance system intended to replace manual payroll data entry and create an auditable clock-in/clock-out record. The motion passed by voice vote.
County staff said the system will allow employees to clock in using a mobile app, personal computer or optional on-site time clocks and can be configured to pay out excess compensatory time automatically. Staff estimated implementation would take eight to 10 months and said initial setup costs would be limited to configuration and possible hardware purchases; a single time clock unit would cost about $2,500 if the county chooses to buy them.
Corey, staff member, told the commission, “This is through Tyler who we currently have, and this is to streamline the timekeeping, get rid of the manual data entry for payroll.” County staff and several commissioners discussed safeguards the system offers, including geofencing to limit clock-ins to defined locations and supervisor alerts for overtime and comp-time thresholds.
Commissioners asked how the system would handle remote or mobile employees, what happens when badges are incompatible and how to detect abuse. Jeff, who said his office had used a similar solution in a municipality, described mobile clock-in for deputies in patrol cars and said the system worked “very well for us in law enforcement.” Staff said locations without compatible badge readers could rely on mobile or PC clocking, and that supervisors would retain approval responsibility for time records.
Officials emphasized that a formal county policy governing use, fraud prevention and supervisor responsibilities must be completed and distributed to office holders. Several commissioners said the policy would be circulated for review and could be amended after initial implementation. Staff noted that while the county would incur setup costs, most recurring payments would begin only after the system is live.
The commission approved the purchase and authorized staff to proceed with implementation planning and required follow-up budgeting and policy work.
