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Trustees approve phased Westwall/Roosevelt Park work; project scope and bidding plan draw criticism from trustees and professionals
Summary
Board approved a roughly $32,950 survey/initial work package for Westwall Park and authorized bid documents for Roosevelt Park pavilion, while trustees and a local project manager warned the plans lack stamped engineering drawings and detailed specifications.
Trustees authorized initial survey and early construction work for Westwall (Roosevelt) Park and approved bid documents that will launch procurement for a proposed pavilion, but the board heard extended criticism about the project delivery approach.
What moved: The board voted to approve an estimate from JH Property Services for public‑works services related to Westwall Park walkways and a pavilion base, not to exceed $32,950, and approved a separate proposal from Van Boesen and Steve's Land Surveyors for survey work in Westwall Park not to exceed $3,800. The board also authorized staff to advertise bid documents for a pavilion (an anticipated future RFP of approximately $60,000 for the pavilion structure) prepared by Studio A.
Concerns raised: Several trustees and a community member with project‑management experience argued the village is piecemealing the work rather than issuing a single general‑contract bid with stamped plans and specifications. Comments from a project professional warned the bid package lacked engineering and specification details — for example, concrete PSI, compaction rates for base materials, paver laying details and conduit routing — and said proceeding without stamped plans increases liability and could drive up costs. Trustees also debated whether electrical conduit and National Grid service work will be properly coordinated with paving and pavilion construction.
Supporters said the work is being split into two phases to deliver the elements needed for summer programming, including farmers markets and movies, and to allow village crews and subcontractors to complete items that can be finished this season. The village indicated a larger pavilion contract will require a formal RFP and appropriate bid documentation.
Vote outcomes: The motion to approve the JH Property Services estimate passed with a 3‑0‑2 recorded result (abstentions were counted as no’s for the tabulation per clerk’s announcement, and the item was approved). The survey proposal and advertising of pavilion bid documents passed by roll call unanimous votes where recorded.
What’s next: Staff will finalize the bid documents for the pavilion, proceed with the survey work, coordinate electrical needs for the fountain and pavilion with National Grid, and continue phased park improvements in concert with Studio A and the Park & Tree board. Trustees asked staff to ensure stamped plans and detailed specifications accompany any major construction contracts going forward.
