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McMinnville Board approves multiple routine resolutions and sets charitable donation ceiling at 4% of property tax receivable
Summary
The McMinnville Board of Mayor and Aldermen approved several routine resolutions and ordinances, including procurement and banking actions, updated personnel and tourism codes, and set a ceiling of 4% for city charitable/nonprofit allocations tied to property tax receivable for the next cycle.
The McMinnville Board of Mayor and Aldermen approved multiple routine resolutions and ordinances during its regular session and set a ceiling of 4% for the citycharitable donation/dues allocation tied to property tax receivable for the coming budget cycle.
Resolutions approved included awarding a low bid to Cookeville Heating and Cooling for a water-source heat pump at the Milner Center ($75,800) and authorizing the Water & Wastewater Department to open a checking account at Coffee Bank & Trust for acceptance of water payments. The board also adopted a charitable-donation policy (resolution 2025-11) and amended the McMinnville Tourism Advisory Committee charter to add representatives including a point-of-interest or natural landmark representative, an IDB director, a TWRA representative and an arts representative (resolution 2025-12). Votes on those resolutions were recorded by roll call in the minutes; each resolution passed by majority vote.
On funding for nonprofits, council members debated whether to set a 3% or 4% allocation of property tax receivable for charitable/donation requests. Staff presented that 3% would produce roughly $170,000 (with about $80,000to $90,000 remaining after mandatory allocations such as library MOE and chamber dues), while 4% would be a compromise that reduces prior-year obligations but leaves more funding than 3%. A motion to set the ceiling at 4% passed on a recorded vote.
The board also approved several ordinances on first reading or adoption, including declaring 109 Magnus Drive surplus property and updates to personnel rules and tourism and marketing municipal code sections. Most ordinance and resolution items were described by staff and passed with little debate; the personnel-code update was accompanied by a summary and the mayor instructed staff to circulate the summary to board members for review.
Other routine business included formal acknowledgement of minutes, approval to place a CASA Inc. banner on a city lot March 17to April 21, and an SRF loan reporting form filed for the water treatment plant project. The board adjourned its session at the conclusion of business.
