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Votes at a glance: Alba council approves consent agenda, fee-schedule update, contracts and surplus declarations; two executive sessions called
Summary
At its March meeting the Alba City Council and associated authorities approved routine consent agendas, updated a fee schedule, authorized a consulting engagement, approved change orders for a bathhouse and water-meter project, declared several vehicles surplus and entered executive sessions for personnel and labor negotiations.
The Alba City Council, Alba Economic Development Authority (EDA) and Alba Utility Authority (AUA) took a series of routine and administrative actions at the meeting, approving consent agendas, ordinance updates, consulting engagements, change orders and surplus declarations. Two executive sessions were approved to discuss personnel matters and labor negotiations.
Consent agendas: The council approved the city consent agenda including the minutes of the Feb. 18, 2025 regular meeting and the Feb. 25, 2025 special meeting, claims of $294,146.39 and payroll expenses of $262,540.06. The EDA approved its consent agenda with claims of $339,179.26 and payroll expenses of $20,940.14. The AUA approved a consent agenda with claims of $550,390.31 and payroll expenses of $25,884.60.
Ordinance fee-schedule update: The council approved Ordinance 2025-004, which amends the city fee schedule (previously Ordinance 2017-004) to align penalties/court costs related to violations; the motion passed on a recorded roll-call vote with all voting council members recorded as Yes.
Consulting engagement: The council authorized the city business manager and mayor to sign an engagement letter with Crawford and Associates to provide accounting and consulting services for fiscal year 2025–2026. Council discussion indicated the engagement does not include the city audit. The motion passed by roll call.
Change orders and capital projects: - EDA: Change Order No. 7 for the bathhouse flooring replacement (Hatfield Park project) was approved, increasing the contract budget by $16,675 so the contractor can jackhammer and replace a defective floor. The EDA motion passed by roll call. - AUA: Core & Main Change Order No. 7 decreased the contract budget for the DWSRF water meter replacement project by $16,341 to reflect in-house installation of some meters and associated labor adjustments. The authority approved the change order by roll call.
Surplus property: The council declared multiple vehicles surplus to allow auction or disposal, including a 2011 Ford ambulance (VIN 1FDUF4GT0BEB81920), a 1993 Buick Roadmaster (VIN 1G4BT5373PR413635), and a 1997 Ford Crown Victoria (VIN 2FALP74WXVX234838). Each surplus declaration was approved by recorded vote.
Executive sessions and personnel matters: The council approved entry into executive session under 25 O.S. § 307(B)(1) to discuss City of Alba EMS performance appraisals for full-time EMS positions (item 8). Later in the meeting the council approved entry into executive session under 25 O.S. § 307(B)(1) and (B)(2) to discuss FY 2025–26 IAFF Local 3782 negotiations and the city business manager’s annual performance evaluation (item 17). Both motions to enter executive session were adopted by roll call.
Other actions: Council members voted to table item 10 as listed on the agenda. The meeting record shows roll-call votes for the motions listed above; where a roll call occurred it is recorded in the minutes.
Votes at a glance (selection of recorded actions): - Consent agenda (city): Approved; claims $294,146.39; payroll $262,540.06; recorded roll-call yes votes by multiple members. - Ordinance 2025-001 (solid-waste polycart placement): Approved (see separate article). - Ordinance 2025-004 (fee schedule amendment): Approved; recorded roll-call yes votes by multiple members. - Engagement letter — Crawford and Associates (FY2025–26 accounting/consulting): Approved; motion authorized mayor/city business manager to sign; does not include audit services. - EDA Change Order No. 7 (bathhouse flooring): Approved; increase $16,675. - AUA Core & Main Change Order No. 7 (water meter project): Approved; decrease $16,341. - Surplus declarations: 2011 Ford ambulance (VIN 1FDUF4GT0BEB81920) — approved; 1993 Buick Roadmaster (VIN 1G4BT5373PR413635) — approved; 1997 Ford Crown Victoria (VIN 2FALP74WXVX234838) — approved. - Executive session (item 8): Approved to discuss EMS performance appraisals under 25 O.S. § 307(B)(1). - Executive session (item 17): Approved to discuss IAFF negotiations and city business manager evaluation under 25 O.S. § 307(B)(1) and (B)(2).
The meeting record contains roll-call votes for each action; the summary above lists outcomes as recorded on the meeting record. The council and authorities did not record any failed motions on the items summarized here.
