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Board approves proclamations, contracts and capital projects in unanimous vote
Summary
At the March 24 meeting the Shawnee Mission Board approved seven action items by unanimous vote, including proclamations for School Library Month and arts education, a three-year Microsoft subscription renewal and several capital and service contracts.
The Shawnee Mission Board of Education approved seven action items on March 24 by unanimous vote (7–0). The board moved the consent agenda, and then approved action items 7.1 through 7.7. The items included proclamations, a software/IT subscription renewal, transportation and energy contracts and several planned capital projects.
Votes at a glance (action items approved 7–0):
- Approval of proclamation for National School Library Month (item 7.1). The board adopted a proclamation designating April 2025 as School Library Month districtwide. Motion made and seconded; vote recorded as 7–0.
- Approval of arts-education resolution (item 7.2). The board adopted a district resolution committing to maintain and grow arts education for the 2024–25 school year and beyond. Motion moved by Vice President Westbrook and seconded; vote recorded 7–0.
- Microsoft subscription renewal (item 7.3). The board authorized a planned three‑year renewal of Microsoft subscriptions (Azure Active Directory Premium P1 and Office 365 licensing) through Dell, with an estimated annual cost of $133,353.60 (final cost contingent on license counts). The superintendent recommended the item; the board approved 7–0.
- Renewal of contract for alternate student transportation services (item 7.4). The board authorized renewal with Assisted Student Transportation to provide alternate transportation services for 2025–26 at an estimated annual cost of $2,349,713.61, with funding from general operations, Title funds and partial special-education reimbursement. Motion carried 7–0.
- LED lighting upgrade contract (item 7.5). The board authorized a phase‑one LED lighting upgrade at several high schools with vendor ROI Energy; estimated project cost $3,257,985 to be paid from capital funds. Motion carried 7–0.
- 2025 flooring and ceiling improvements (item 7.6). Civic Elite Construction was approved as low qualified bidder for flooring and ceiling upgrades, with a recommended project amount of $1,203,641.25 including a 5% contingency. Motion carried 7–0.
- 2025 paving improvements (item 7.7). The board approved Phillips Paving Co., Inc. for asphalt work and Byrne and Jones for concrete work, plus cooperative purchasing for seal coat; total recommended authorization $884,446.50 including 5% contingency. Motion carried 7–0.
Attribution and procedure notes: motions and seconds were recorded in the meeting transcript and the board recorded all seven votes as carried unanimously. When the board discussed funding, staff identified which items were capital expenditures (LED retrofit, surface/paving and flooring projects) and which would be paid from operating or grant funds (licensing, contracted transportation).
Ending: The district will proceed with vendor contracting and implementation steps identified in the approved items and carry forward project schedules and negotiated stipend/contract language where required.
