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Committee approves insurance renewal, occupational-health contract, cyber services amendment and a purchasing-policy tweak
Summary
The Overland Park Finance, Administration and Economic Development Committee voted March 24 to advance multiple administrative items to City Council, including insurance renewals, selection of an occupational-health vendor, authorization to negotiate a two-year amendment with CyberForceQ for managed security services and a minor revision to the city's purchasing policy that adds emergency exemption authority for the city manager.
The Overland Park Finance, Administration and Economic Development Committee voted unanimously on March 24 to recommend City Council approval of several administrative items: the city's property, casualty and cyber insurance renewals; the selection of an occupational health services vendor; authorization to negotiate a third amendment to the city's managed security services agreement; and adoption of a resolution giving the city manager limited emergency purchasing discretion.
The insurance renewal presented by staff showed the property and casualty renewals largely contained by negotiation, with the combined increase under 10 percent once higher exposures (more employees, police staffing, and budgeted expenditures) and rate changes were included. Staff reported cyber insurance renewed at a roughly 3 percent decrease; staff recommended increasing cyber coverage limits and noted a typo in the published agenda that listed cyber at $225,000 instead of the correct $255,000 in the proposed motion. Committee members moved to recommend city council approval of the insurance program for the policy term 04/01/2025'to'04/01/2026 with the insurers and not-to-exceed amounts read into the record: Federal Insurance Company (property) not to exceed $560,000; Travelers Indemnity Company (liability) not to exceed $530,000; Lloyd's of London and Coalition Insurance Companies (cyber) not to exceed $255,000; and AIG (foreign liability) not to exceed $2,500. The committee voted to advance the recommendation unanimously.
On selection of an occupational health services vendor, staff described an RFP process begun in August 2024 and said five proposals were submitted, one of which failed to meet minimum requirements. The staff review panel''including human resources, fire, police, public works and planning and development representatives''recommended Kansas Occupational Medical Services, LLC, doing business as Conservative Care Occupational Health. Staff cited the firm's public-sector experience, lower average patient wait times and a proposed, person-centered approach. Staff estimated the first-year cost based on 2024 usage at about $228,000 and said the contract is for one year with a four-year extension option and an annual review. The committee voted unanimously to recommend council approval.
The committee also authorized staff to negotiate a third amendment to the city's managed security service agreement with CyberForceQ LLC. Staff described CyberForceQ as the city's managed security service provider and said the vendor's vCISO (virtual chief information security officer) offering helps assess policies, improve controls and advise on compliance. The motion directed staff to negotiate a two-year agreement in an amount not to exceed $333,704 and to recommend City Council approval; the committee approved the motion unanimously.
Finally, the committee recommended adoption of a resolution (referred to in the meeting as Resolution No. 5,033) that adds a provision allowing the city manager to exempt city staff from limitations in the purchasing resolution during a mayor-declared emergency, for purchases within the city manager's existing purchasing authority. Staff said the change is intended to add limited flexibility for single expenditures (currently limited to $10,000 under the resolution) during declared emergencies. The committee voted unanimously to advance the resolution to council.
Votes at a glance - Insurance renewal: Motion to recommend City Council approval of the insurance program (04/01/2025'to'04/01/2026) with amounts as read into the record; recommendation advanced unanimously. - Occupational health services: Motion to recommend City Council approval of selection of Kansas Occupational Medical Services, LLC (dba Conservative Care Occupational Health) and the related agreement; recommendation advanced unanimously. Estimated first-year fees: $228,000 (based on 2024 usage). - CyberForceQ: Motion to direct staff to negotiate a third amendment with CyberForceQ LLC for managed security services for two years in an amount not to exceed $333,704 and to recommend City Council approval; motion advanced unanimously. - Resolution No. 5,033 (purchasing policy tweak): Motion to recommend City Council adoption to add emergency exemption authority for the city manager; recommendation advanced unanimously.
Context and next steps These items are administrative and typically advance to City Council for final approval. Staff emphasized the cyber renewal anomaly (agenda typo) and recommended the corrected cyber limit of $255,000 be reflected in council materials. The occupational health contract will be reviewed after the first year; the CyberForceQ amendment is an authorization to negotiate and return to council for approval. The purchasing-policy change is intended to provide limited emergency flexibility for purchases within existing city manager authority; staff said normal purchasing reviews still apply outside of declared emergencies.
