Georgetown City Council approves multiple contracts, ordinances and funding items; nonprofit policy passes 7-1

The Georgetown City Council on March 24 approved a series of routine and project-related actions, including equipment purchases, construction pay requests and an annexation ordinance, and adopted a municipal policy governing city funding for nonprofit organizations.

The council voted to: approve a purchase order for two replacement pumps at the Kentucky 32 pump station; approve change order and monthly pay request items for Wastewater Plant projects; pass an annexation ordinance for property on Payne's Depot Road; approve unit-price contracts for asphalt, concrete and related materials; renew a certificate of deposit at Stockyard Bank; authorize early ordering of police fleet vehicles; and approve a contract amendment with NetGain Technology LLC for IT work. The council also adopted a municipal order establishing a nonprofit-funding policy; that measure passed 7-1.

Why it matters: Several of the approved items relate to ongoing water and wastewater projects and routine infrastructure maintenance that the city says are needed to maintain service and complete contracted capital projects. The nonprofit funding policy sets a citywide framework — including a stated maximum allocation — for how the mayor and staff will accept, review and recommend nonprofit requests in the annual budget process.

Key approved items (selected): - Pump replacement at Kentucky 32 pump station — purchase order with Scribe Pump & Supplies for $34,560. This is a budgeted replacement after vendor guidance that the existing pumps cannot be rebuilt further.

- Wastewater Plant 2 pretreatment work — change order for Herrick Company for $49,625 to add replacement of baffles and related components to an ongoing grit/pretreatment rehabilitation; and a monthly pay request for Judy Construction for $428,968.96 for February construction work on the larger wastewater plant project.

- Annexation ordinance for Payne's Depot Road — an ordinance to annex approximately 12.19 acres into the Georgetown city limits, introduced previously and read publicly for a second time on March 24; the council approved the ordinance by roll call and the mayor instructed the clerk to record the passage.

- Municipal order for annual unit-price contracts — council renewed one-year unit-price contracts (blacktop/asphalt materials, asphalt construction and pavement striping, crushed stone and concrete construction) used by the city for maintenance and public works work orders.

- Municipal order establishing nonprofit funding policy — the council adopted a written policy that formalizes the application, review and reporting requirements for nonprofits requesting city funds; the policy caps mayoral allocations to eligible nonprofits at a maximum of $400,000 in the budget year and requires additional reporting for awards above $10,000. The council recorded the vote as 7 in favor and 1 opposed.

- Stockyard Bank CD renewal — council authorized renewal of a maturing Stockyard Bank certificate of deposit (approx. $738,504.50) for seven months at the committee-recommended rate.

- Police fleet early-order authorization — council approved early ordering to reserve 2025 model pricing and production slots for a planned 20-vehicle fleet order (18 replacements and two additions tied to newly authorized positions).

- IT / NetGain amendment — council approved a contract amendment with NetGain Technology LLC to address new criminal-justice information system requirements identified in a pre-audit meeting and to prepare for the department’s audit later this year.

Votes and formal outcomes: Where votes were recorded in the meeting transcript, the agenda or the clerk’s roll call were used. The nonprofit funding municipal order was recorded as passing 7-1. Multiple procurement and construction items were approved by voice vote with affirmation recorded by the clerk; the annexation ordinance was approved by roll call with the clerk reading members’ votes and the motion recorded as passed.

What council members said: Council members who moved and seconded motions to approve items included Councilmember Brent (mover on several motions), Councilmember Stone (second or mover on several motions), Councilmember Minky (second/mover on items), Councilmember Hampton and Councilmember Tammy Mitchell. The mayor and city staff provided project updates and procurement rationales during discussion.

Next steps: Approved purchase orders and change orders enable contractors and vendors to proceed. The nonprofit funding policy will be applied to the mayor’s proposed budget and the mayor will present recommended allocations in May as part of the regular budget process.

Votes at a glance (selected items): - Annexation ordinance — Payne’s Depot Road (approx. 12.19 acres) — motion passed (roll call recorded by clerk). - Scribe Pump purchase order — $34,560 — motion passed by voice vote. - Herrick Company change order — $49,625 — motion passed by voice vote. - Judy Construction monthly pay request — $428,968.96 — motion passed by voice vote. - Unit-price contracts for asphalt/construction materials — motion to approve all four contracts passed by voice vote. - Municipal order: nonprofit funding policy — motion passed, recorded 7-1. - Stockyard Bank CD renewal — motion passed by voice vote. - Police fleet early-order authorization (2025–26) — motion passed by voice vote. - Contract amendment: NetGain Technology LLC — motion passed by voice vote.

A full record of motions and clerk roll-call votes is available in the city clerk’s official minutes and the city’s packet materials posted at www.georgetownky.gov.

Ending: Council members said staff will implement the approved purchase orders and continue project oversight; the nonprofit funding policy will inform mayoral budget recommendations presented to council in May.