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Advisory board reviews draft strategic-plan Google form; staff to refine before wider distribution
Summary
Board discussed a draft Google Form for the library’s strategic plan, identified layout and instruction issues, and agreed staff will revise the form and circulate it to a small test group before public release.
The advisory board reviewed a draft Google Form tied to the Guthrie Public Library’s strategic plan. Gracia said she sent a draft and intends to send it to a small group first to test clarity and functionality.
Board members noted the form’s layout made questions appear repetitive and requested clearer instructions explaining which audience groups respondents should evaluate (for example, seniors, children, or other categories) and a clearer timescale (the form should ask respondents to project 10 years forward). Gracia said she will clarify instructions, add predefined demographic categories with an “other” option, and confirm that individual responses will populate a spreadsheet only accessible to staff.
The group agreed to pause broad distribution until staff refine the form; Gracia said she will circulate the updated form to a test group for feedback, then use results to set service priorities and present findings to the board at a future meeting.
