Providence opens multiple bids for city projects, refers them to clerk; two items to be re-advertised and elevator bid deadline extended

On March 24, 2025, the City of Providence Board of Contract and Supply opened and recorded bids for several city procurement items and referred the submissions to the city clerk's office for administrative review.

Madam Clerk announced competitive bids across multiple departments, including an information-technology hardware and license package (six bidders), Municipal Court audio-visual reporting upgrades (three bidders), Department of Planning and Development engineering/post-design work for Cathedral Square pedestrian plaza (four bidders), and multiple Water Supply Board chemical supply contracts. The board also heard that the Department of Parks’ solicitation for operation/lease of a kiosk building at Biltmore Park received no bids and will be re-advertised.

The board recorded several notable bid amounts as the clerk read them aloud: IT hardware bids ranged from $31,295.16 (VB Primetech Inc.) to $54,346 (RUSG Solutions); Municipal Court AV bids included Shannon ($28,317.09) and Justice AV Solutions ($34,327.39); Cathedral Square bids were announced from Teagan Bonds Inc. ($982,500), Port City Living Group ($412,836), and Ray Dunitz Landscape Architecture, Inc. ($418,400). Water Supply Board chemical bids and unit-price offers for other supplies were also read into the record.

During the reading the board received administrative clarifications: the bid for Department of Public Property’s City Hall elevator replacement was announced as extended to April 27, 2025; two items (Section B items 3 and 5) will be re-advertised; and where a solicitation received no responsive bids it will be reissued.

Motion and next steps: Director Joseph DePina moved to refer all bids to the city clerk’s office for further review; Director John Arzemanian seconded the motion. The board approved the referral by voice vote. Separately, the board approved the advertisements in Section C and voted to re-advertise Section B items 3 and 5; the motion was made by Director DePina and seconded by Director Kyle Delgado and passed by voice vote.

The clerk concluded the bid opening by noting there were no unmarked bids and that all read bids would be processed per the city’s procurement rules. The referred bids will be returned to the board with staff recommendations in a future meeting for award or further action.

Ending: The board’s administrative actions on March 24 advanced the procurement process for multiple city projects; the clerk’s office will handle tabulation and recommendation tasks before contract awards or re-advertising occur.