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Coffee County board authorizes RFP to replace Jardine Stadium scoreboard, will also study video option
Summary
The Coffee County Board of Education voted to authorize staff to solicit proposals and prepare a purchase recommendation to replace the Jardine Stadium scoreboard damaged in Hurricane Malene and to investigate a video-scoreboard upgrade; insurance proceeds of $57,000 were noted but video costs remain unknown.
The Coffee County Board of Education on March 20 authorized district staff to solicit proposals and prepare a purchase recommendation to replace the Jardine Stadium scoreboard damaged by Hurricane Malene and to investigate a possible video-scoreboard upgrade.
Superintendent Donald Lewis recommended the district move forward with replacing the damaged scoreboard and said the district would price options and return to the board with a formal purchase request for approval. Lewis told the board the district has received $57,000 from insurance toward replacement but that a video scoreboard could cost substantially more and would likely require additional funding or contributions.
Board members discussed two options: a like-for-like replacement that would be covered by the insurance payment and a digital/video scoreboard that, if pursued, might be ready in time for the fall football season but would require more time and funding. Board member Wade moved to authorize staff to pursue an RFP for a like-for-like replacement and to investigate a video scoreboard option; the motion was seconded and carried by voice vote.
Several trustees said they did not want to begin a time-consuming procurement if a video scoreboard had no realistic chance of receiving final board approval, while others emphasized urgency because there are roughly five months until the football season. Lewis said staff would gather vendor proposals and return with cost estimates and a formal purchase request for the board to approve or reject.
Board members and staff also discussed potential local fundraising and sponsorships to cover any gap between insurance proceeds and the cost of an upgraded scoreboard. The board did not award a contract at the meeting; it authorized staff to solicit proposals and prepare a recommendation for a future meeting.
Notes: this action authorizes procurement steps only; any actual purchase will require a subsequent, separate board vote.
