Perkiomen Valley committee advances several facilities items to April board meeting

At the Safety & Operations Committee meeting, operations staff presented multiple facilities and operations items and requested the committee move several forward to the April board meeting.

Joe, operations staff member, said the district wants to replace loose aggregate in the lower varsity dugouts with poured concrete to prevent migration into the turf substrate; the quoted price was $12,850. Joe reported the Claesen interior lock replacement project will be completed by mid‑April, with installers working second shift to avoid learning disruptions.

The committee reviewed a districtwide storage-shed replacement plan: an inventory showed about 30 sheds in varying conditions. Staff proposed standardizing replacements as 10-by-12 steel sheds with a 40‑year paint warranty and to replace remaining sheds over roughly five years; vendor pricing was obtained through CoStar. Joe also described two larger football storage units (two 10-by-20 units) to be sited behind home-side bleachers; the quoted cost for those units was about $20,000 not including pad, permits or site work.

At South, staff presented a proposal for a 20-by-20 four-post outdoor classroom structure; the low quote was $15,297 installed via CoStar, and the Home & School organization has agreed to donate $23,000 toward the project. Joe said additional site items (mulch, tables) account for the gap between donation and installed cost.

On fleet replacement, staff summarized proposed vehicle purchases and a leasing plan: a driver's‑education vehicle with an instructor brake pedal (quote cited around $28,050), a Ford Interceptor utility (quote around $60,000), and a maintenance pickup with a dump insert (quote around $78,050); the combined procurement estimate presented was about $167,000, with anticipated annual leasing costs of roughly $40,000. Staff said they will pursue leasing options and return to the board on April 14 to finalize leasing arrangements.

Other operational items included custodial baseline training through an online/hands‑on vendor and continuation of YMCA before/after‑school contracts for the 2025–26 year. On fuel procurement and utilities, staff described using the Montgomery County Intermediate Unit (MCIU) procurement cooperative to bid commodity and add‑on components and said the district typically splits purchases 50/50 between fixed and variable pricing to balance risk.

Committee members generally supported moving dugout concrete, shed replacements, football storage units, and the outdoor classroom forward to the April board meeting. Staff will return with final contract documents and leases for board action.