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Board approves pay application for Chester Willis Field lighting; retainage release deferred pending lighting and drainage checks
Summary
Adams County project manager presented pay application and a final acceptance letter for Chester Willis Field sports lighting. The board approved a pay application for a contractor’s work but deferred final release of retainage until county staff confirm that newly installed safety lights come on via photocell and drainage issues are addressed.
Project manager Joey Burr (recorded as Joey Burr/Joey Furr in the minutes) told the Adams County Board that the Chester Willis Field baseball project has reached substantial completion and presented pay application paperwork for the contractor, Southern Electric Corporation.
Burr asked the board to approve pay application number 5 for $67,786.64, citing the board’s prior acceptance of substantial completion on Oct. 3. He said that release of retainage — pay application number 6, $15,260 — would follow final acceptance once the contractor completed the punch list. "This is their final payment of the retainage that we the money that we have retained for to be sure that they completed their punch list," Burr said.
The board moved and seconded a motion to approve the requested payment; the motion carried.
Lighting and safety concerns: Several supervisors raised concerns about drainage at the field and about safety lights under the bleachers and at the rear of the stadium. Board members said the rear lights are a safety issue for children and elderly people using the site after dark and asked whether the rear and under-bleacher lights were tied to a photocell so they turn on automatically at night. Burr said he would check with the contractor on switches, photocells and timers.
Retainage deferred pending verification: Some board members said they were not comfortable releasing retainage until they confirmed the rear and under-bleacher lights were set up on a photocell or otherwise operating automatically. The board directed staff to confirm the lights’ control method and asked the project manager to coordinate with Johnny (county staff) and the contractor; Burr said he would call Johnny and the contractor and return with clarification at a subsequent meeting. The board did not release the retainage at the meeting.
Project accounting: Burr told the board the original contract sum was $2,219,800 and that one change order — lighting under the bleachers plus service for a future restroom/locker-room building — was $85,400. Burr said the contractor has completed punch-list work and provided a letter recommending final acceptance; he recommended approval of the pay requests subject to verification of the light controls.
Ending: The board approved pay application number 5 for $67,786.64. The $15,260 retainage payment (pay application number 6) and final acceptance were left contingent on contractor verification that the newly installed safety lights operate as designed (photocell/timer) and on staff confirmation that drainage issues noted by supervisors are being addressed.
