Perkiomen Valley SD advances dugout repairs, shed replacements, football storage, fleet and outdoor classroom projects

Perkiomen Valley School District facilities staff presented a package of operations and maintenance projects the committee could move to the full board in April, including dugout concrete, a shed-replacement plan, football storage units, vehicle replacements, an outdoor classroom and ongoing lock- and custodial-training work.

Joe, a district facilities staff member, told the committee the lower varsity field dugouts are currently loose aggregate that is migrating into the turf and the substrate; to stop the migration the district proposed removing the aggregate and installing concrete in both dugouts at a quoted price of $12,850.

Joe also outlined a districtwide storage-shed replacement project. He said the district inventory identified roughly 30 sheds in varying condition and that staff ranked the top 10 for immediate replacement. The proposal standardizes on a 10-by-12 steel unit with a 40-year paint warranty and a vendor supplied via CoStar; staff said the remaining sheds would be replaced over approximately five years in phased installations. Joe told the committee that sheds can be sited on compacted stone rather than concrete where appropriate.

On athletics storage, Joe described a proposal for two larger football-storage units (two 10-by-20 units) placed behind the home bleachers. He said the units are priced at about $20,000 but the quote does not include the concrete pad, setting, or permit costs. The committee discussed color standardization and decorative graphics; Joe said the vendor cannot produce a team logo but vinyl or painted applications could be added locally.

Facilities staff reported progress on an interior door lock project (Claesen lock) that is expected to be completed by mid-April; installers are working second shift to avoid disruption to school operations. Staff also presented a fleet-replacement plan that includes a driver-education vehicle (a Corolla estimated at about $28,000 with an instructor brake pedal), a Ford Interceptor utility at roughly $60,000 with emergency outfitting, and a maintenance pickup (F‑350 with dump insert) estimated at about $78,000; the combined estimate presented was about $167,000 and staff said leasing options will be explored.

Separately, staff presented an outdoor classroom for South Elementary: the low bid through CoStar’s vendor was $15,297 installed for a 20-by-20 four-post fabric-roof structure. Joe said the school’s Home & School association is donating $23,000 toward the project; staff noted additional site costs such as mulch and tables would be separate line items.

Other items the committee heard: YMCA before-and-after-school contracts (staff recommended continuing existing local YMCA relationships for the 2025–26 year with an annual contract amount per location of $11,930 based on the presented fee schedule), and a new custodial training baseline program delivered through a vendor with online and hands-on components.

Discussion vs. decision: the committee agreed to move several items forward to the April board meeting for formal action, including the dugout concrete, prioritized shed replacements and the outdoor classroom. Claesen lock installations will be completed operationally by mid-April. No final procurement awards were recorded at the committee meeting; cost details and site-permit requirements were flagged for inclusion in board materials.

Ending: staff said they will bring materials and price breakdowns to the full board in April, confirm pad/permit costs for storage units, refine the fleet leasing plan and document the scope and schedule for the prioritized shed replacements.