Lombard trustees approve consent agenda including groundwater restriction, contracts and grants

The Village of Lombard Board of Trustees approved a multi-item consent agenda at its March 20, 2025, meeting, including a groundwater-use prohibition ordinance related to soil contamination, several public-works contracts, a retail business grant and routine payroll and accounts-payable approvals.

The consent agenda was moved by Trustee Brian Puccio and seconded by Trustee Bob Dudek; a roll call recorded Trustee Levesque, Trustee Puccio, Trustee Duddeck (recorded spelling in transcript), and Trustee Metoyer as voting "Aye." The board then closed regular business and adjourned; no executive session was held.

Why it matters: The package contains items that affect village infrastructure, stormwater/groundwater controls and public spaces — including a targeted restriction on potable groundwater use around a small set of properties tied to a soil-contamination remediation and multiple contracts for road, sidewalk and utility work that will be implemented this year.

Key actions and amounts approved or advanced:

- Payroll and accounts-payable approvals: $2,011,973.23 (accounts payable period ending 03/07/2025); $1,068,578.04 (payroll period ending 03/08/2025); $747,474.28 (accounts payable period ending 03/14/2025). These were presented as part of the consent agenda.

- Resolution: environmental indemnity agreement and highway authority agreement related to soil contamination at 401 East North Avenue. (Referenced alongside a groundwater-use prohibition ordinance.)

- Ordinance (first-reading/waiver requested): prohibition on installation or use of potable water-supply wells within specified limits surrounding properties on and near East North Avenue, North Grama Street and East Lemoine Avenue; the item was tied in the agenda to the environmental indemnity/highway-authority resolution.

- Retail business grant: up to $19,052.99 for a proposed coffee shop at 22 West St. Charles Road (Common Grounds Vibe Cafe), as recommended by the ECDC.

- Purchase and related surplus declaration: award of contract to Sutton Ford (purchase through suburban purchasing cooperative) in the amount of $240,765 for five Ford F-250 pickup trucks; authorization to declare five municipal vehicles surplus and to sell/dispose of them.

- Contracts for public-works and maintenance activities: - Fiscal year 2025 crack-sealing program: contract to SKC Construction, low bid $105,000 (year 1; two one-year extension options noted). - Water-distribution leak-detection survey: award to M.E. Simpson Company, not to exceed $52,725 (annual survey of ~184 miles of distribution system noted in staff presentation). - Sidewalk and curb improvement program FY25: Globe Construction Inc., $227,000 (MPI/JV bid process with Woodridge as lead agency; includes two one-year extensions). - Upfit equipment for five new Ford F-250 trucks (plow, cab guard, lift gate): NAPIDE, $48,614.20 (lowest of three quotes).

- Land-use and zoning items forwarded/approved as on the agenda: - Plan-commission recommendations for 505 West Roosevelt Road (drive-through accessory to a restaurant; off-site parking recognition; several variations tied to long-standing conditions and site-plan compliance). - Plan-commission recommendation for 1210 South Findlay Road (smoking establishment with conditions including compliance with Illinois Smoke Free Act; off-site parking recognition; sign and setback variations).

- Miscellaneous ordinances and administrative items: - Ordinance (first-reading/waiver requested) amending traffic code to add parking restrictions on Parkside Avenue, east of Main Street. - Ordinance to declare various village equipment surplus for auction or scrap (police, public works, community development, fire department items listed in exhibit A attached to the ordinance). - Ordinance authorizing acquisition of parking and access easement rights for property at 130 South Main Street and assumption of easement agreement with the Lombard Park District (property to continue as commuter parking). - Scrivener’s error correction to an ordinance affecting 730 East St. Charles Road (PIN correction). - Ordinance amendment affecting alcoholic beverage licenses: decrease one Class AB-2 license for Buka Restaurants 2 Inc. (dba Buka de Pepo) at 90 Yorktown Mall Drive and creation of one Class AB-2 license for BDB Other States LLC (dba Vucotabello) under new ownership. - Ordinance on second reading: text amendments related to electric-vehicle parking (new section on EV parking requirements; related definition and title changes).

- Temporaries and events: Circus Vasquez was granted a temporary special-event permit to operate at Yorktown Center parking lot from April 18–20, 2025 (time-extension request noted in agenda).

What was not specified in the record: Individual roll-call votes on each separate ordinance or contract were not read into the public transcript; the transcript records a single roll-call for the consent agenda showing the named trustees voting "Aye" as listed above. Where details such as specific ordinance numbers, contract numbers, or complete vote tallies for each listed ordinance were omitted from the spoken record, the agenda text was read into the record but those specifics are "not specified" in the transcript.

Meeting context: the board handled the items as a consent package with limited discussion; several trustees and staff offered brief remarks elsewhere in the meeting (including a retirement recognition for the community-development department head) but those ceremonial remarks were not part of decision-making on the listed ordinances and contracts. The board adjourned without an executive session.

Votes at a glance (as recorded in the meeting transcript): moved by Trustee Brian Puccio; seconded by Trustee Bob Dudek. Roll call recorded the following "Aye" votes: Trustee Levesque; Trustee Brian Puccio; Trustee Duddeck (transcript spelling); Trustee Metoyer. The transcript does not record a separate aye/no count for each agenda item.

Next steps and implementation: Contracts and firm awards described above are subject to contract preparation and execution per village purchasing policy; some contracts include optional extensions noted in the agenda language.