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Library reviews audio‑visual proposals; trustees ask staff to update quotes and include assistive listening
Summary
Library staff summarized three AV proposals and trustees asked for updated quotes emphasizing a pared‑down system, reliable sound and assistive listening technologies before deciding.
Library Director Jennifer Jones provided a summary of audio‑visual proposals for the library meeting room and gallery space, comparing vendors and reported review scores. She said East West Associates quoted the lowest cost with limited reviews; Ochre's and CCS Presentation Systems provided higher costs and more extensive equipment lists.
Trustees discussed priorities: updating the projector, improving the room’s sound system, and adding assistive listening technologies to meet accessibility needs. Jones noted some proposals included extraneous equipment staff would have to teach users to operate and that several quotes were older and likely need updating.
Trustees directed Jones to seek updated quotes from East West Associates and Ochre’s, and to confirm whether assistive listening devices are included in CCS Presentation Systems’ proposal. Jones said she would return with updated figures and a pared‑down package before the library’s twentieth‑anniversary events, if possible.
No purchase decision was made at the meeting.
