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District pilots Google Gemini for staff, explores AI tools for administrative efficiency and leadership coaching
Summary
The district reported pilot use of Google Gemini for staff and students 13+, an administrative trial of AI tools to summarize materials and streamline tasks, and use of an AI leadership coach for administrators; staff signaled concerns about file-size limits and policy governance.
Mister Webb, a district technology staff member, and administrators updated the committee on early use of artificial intelligence tools for administrative efficiency and professional development.
Webb said the district began piloting Google Gemini for staff in mid-2024 and noted that students age 13 and older will have free access to Gemini through the district’s Google Education licensing. He said Gemini’s ‘gems’ (custom chatflows) and Google integrations can summarize emails, help build classroom materials, level reading passages and interact with Google apps, and that the district contracted with a vendor (through CDW) to provide professional development for staff using Gemini.
The district is also piloting an AI-powered virtual leadership coach offered by a third party (referred to in the meeting as a leadership AI tool), which administrators have used to prepare for difficult conversations, set goals and practice leadership behaviors. Presenters noted the leadership tool is powered by a Claude-based model and recently received an upgrade that improved conversational feedback.
Staff emphasized data-security considerations: the district’s Education Google licenses keep inputs separate from models’ long-term learning (presenters said district data is not used to train public models). Committee members raised questions about using AI to search policies and BoardDocs; presenters said the capability to upload full policy libraries into a searchable AI ‘gem’ is not yet available due to current file-size and capacity limits but may be possible as vendor roadmaps advance.
Presenters said next steps include additional professional development for staff, monitoring student access and usage, and reviewing emerging AI policies at the district and state level. No policy change or procurement requiring immediate board approval was finalized at the CIT meeting.
