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HHC board approves special procurement for integrated security systems, 6-1
Summary
The Health and Hospital Corporation board approved a special procurement to enter negotiations with Fairchild Communications for integrated security automation work across multiple HHC facilities, authorizing up to $3 million over three years; Vice Chairperson Drummond cast the lone no vote.
The Health and Hospital Corporation Board of Trustees voted 6-1 to approve a special procurement to negotiate a contract with Fairchild Communications to provide integrated security automation work across HHC facilities.
The board authorized staff to negotiate a contract not to exceed $3,000,000 over three years, with an option for an additional two-year extension. The work would cover data cabling, cameras, access controls and alarms for ongoing and planned projects including the public health laboratory, the new IMS headquarters, the Hasbroch renovation and other campus projects.
Dan Wilhelm, director of security for the Health and Hospital Corporation, said the systems must be integrated by a single vendor so “they all are integrated by the same company” to ensure consistent operation and training. He told trustees that one of three vendors contacted withdrew from the bidding process, and the request before the board was for a standardization exception under the procurement statute cited in the packet.
Adam (procurement lead), who spoke on the exception process, said the team reached out to three vendors and judged Fairchild to be the best fit, adding the nature of the work means the systems need tight integration. “Given the expertise that has been presented, Fairchild fulfills the approach,” Adam said.
Several trustees asked why the item had not gone through a committee review and pressed staff for more detail on minority-business participation. The procurement lead and the COO said internal reviews had occurred; Adam said minority-business participation was not required for this exception and that vendor integration concerns motivated the approach.
Vice Chairperson Drummond cast the sole no vote in the roll-call. Trustees Doucette (yes), Dr. Fish (yes), Hanafi (yes), Horn (yes), O’Brien (yes) and Trustee Lazard (yes) voted in favor. The motion passed 6-1.
The procurement paperwork in the board packet lists the detailed projects, the three-year not-to-exceed amount and the option for two additional years; board members asked staff to share committee-level detail and diversity participation data in future briefings.
