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Federal Highways funding pause halts county's flat-program study; commissioners stop procurement
Summary
Federal Highways told county contacts it cannot obligate funds for the Flat program, prompting Clay County commissioners to pause and then vote to stop the current procurement for a flat-program study until funding clarity returns.
Clay County commissioners voted to stop the county's procurement process for a federally funded "flat" program study after learning Federal Highways told county contacts it could not obligate program funds at this time.
The pause followed county staff outreach to Federal Highways. According to the update presented in the meeting, the agency's chief financial officer reported that the Flat program is under review and funding cannot currently be obligated to state departments of transportation for reimbursement to counties. County staff said Federal Highways had indicated it could not confirm when funds would be available.
Commissioners discussed timelines in proposals that anticipated work completing by the end of fiscal 2025 and noted some proposals included alternate, slightly longer schedules. Because award and start-up could fall in a narrow window, staff recommended notifying proposers and pausing the award until the county has confidence the reimbursement mechanism will work.
After discussion about the risk of obligating county resources without federal reimbursement, the commission moved to stop the procurement and later directed staff to notify proposers of the hold and to update the commission at the next meeting.
The action does not formally cancel the Flat program or the county's interest in the study; it pauses the county award process pending Federal Highways' clarification.
