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Audit firm completes citywide policy inventory; council directs confidential access to administrative policies
Summary
Internal auditors (Moss Adams) presented a citywide administrative policy inventory and gap analysis; the council accepted the report and directed staff to provide council members confidential access to the administrative policy documents while preserving security concerns.
Moss Adams, the city’s internal audit contractor, presented the results of a citywide administrative policy inventory and gap analysis. The audit reviewed policies and procedures across seven departments (Administrative Services, City Manager, Community Development, Innovation & Technology, Parks & Recreation, Public Works and law enforcement practices under contract) and identified gaps, prioritized by risk level, with recommended phase‑in timing.
Moss Adams found a high‑risk gap in the city’s Capital Improvement Program (CIP) policy and recommended the city develop a more robust CIP policy and longer horizon plan. The firm recommended other updates and medium‑risk improvements in several departments. The law enforcement policies were not reviewed in detail because law enforcement is provided under contract with the County and follows county policies.
Council accepted the audit report and then debated access to administrative policies. Several council members requested direct, secured access to the compiled administrative policy documents; staff raised concerns about cyber security and about exposing internal processes that might pose operational risks. After deliberation, the council approved staff’s recommended actions and adopted a substitute motion directing staff to provide council members with confidential, secured access to the administrative policy documents (electronic or on‑site) so council can review them without broadly publishing internal operational procedures online.
Council also directed Moss Adams to proceed with a gap analysis on the city council policy inventory and to provide a proposed schedule for addressing high and medium risk gaps; staff noted that Moss Adams’ work would be coordinated with the upcoming budget and audit work plan to sequence deliverables.
The audit presentation and council direction aim to modernize and prioritize updates to administrative and council policies, starting with higher‑risk items (CIP policy) and following a phased schedule.
