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Commissioners table citywide records-scanning procurement amid large price disparities
Summary
San Benito staff recommended ARC Scanning Services to digitize roughly 200–300 boxes of city records for about $87,575, but commissioners requested full vendor quotes and per-box/per-page pricing and tabled the item to the next meeting.
San Benito City Commissioners on March 18 tabled a proposal to contract for citywide document-scanning services after staff presented three vendor quotes with widely different cost estimates.
Staff told the commission that roughly 200–300 boxes of historical records would need digitization and that the U.S. Department of Housing and Urban Development (HUD) and Community Development Block Grant (CDBG) reporting increasingly require digital submissions. Staff recommended ARC Scanning Services (based in San…
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