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Northwest Hills COG approves two-year household hazardous waste contract with MXI
Summary
Council voted to award the regional household hazardous waste collection contract to MXI for two years after staff analysis showed MXI's bid would be substantially lower than incumbent Clean Harbors' new pricing.
The Northwest Hills County Council of Governments voted on March 13 to award a two-year household hazardous waste (HHW) collection contract to MXI, following a staff comparison of three bids. Rob (Executive Director) presented a cost comparison showing MXI's proposal was approximately 30% lower than Clean Harbors' new pricing on a two-year projection and lower than a third bidder, NorthWard.
Why it matters: HHW events allow residents to safely dispose of paint, solvents, fluorescent bulbs, and other regulated materials. Rising disposal costs have pushed several smaller towns to set aside significant budget amounts for regional collection days.
What staff presented: Rob said he modeled the bids against quantities collected at the most recent October event and included vendor setup fees and minimums for certain waste streams. Using that estimate, Clean Harbors' new pricing would have been about an 11% increase over last fall's invoice; MXI's proposal produced about a 15% decrease versus last fall and an estimated 30% savings over a two-year period compared with Clean Harbors' new unit prices. Rob said he had checked references and heard positive reports about MXI—s performance in neighboring regions.
Council action: Curtis moved to approve Rob—s recommendation to contract with MXI for two years; the motion was seconded (Burlington). Rob called the vote and reported there was unanimous support in the room and at least five online participants in favor; no formal roll-call tally was provided in the transcript. Rob announced the motion approved and the staff recommendation to proceed with MXI.
Implementation notes: Rob said staff will work with the new vendor on operational lessons learned from prior events to avoid long queue times and will return to the board with any required contract documents.
What was not recorded: The transcript does not record a named, roll-call vote or exact yes/no/abstain counts; council members requested that staff note that the motion passed and that individual towns continue local education about HHW eligibility and transfer-station options.
