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Pecan School District board approves Lifetime Radon Solutions bid; final payment held pending retesting
Summary
The Pecan School District board accepted a scored recommendation and approved a contract with Lifetime Radon Solutions to perform radon mitigation at multiple district sites, with final payment to be withheld until post‑work testing confirms the mitigation meets the RFP standard.
Pecan School District 401 trustees voted to award a radon mitigation contract to Lifetime Radon Solutions after a scoring review of two responsive bids and directed that final payment be withheld until post‑mitigation retesting confirms the district's required levels.
The decision follows an evaluation by a district radon work group that reviewed two proposals received in response to an RFP issued earlier this year. The group reported that both proposals met submission requirements but differed substantially on cost and scored criteria. Radon Professionals submitted a proposal priced at $445,840 for mitigation and testing across multiple sites identified in the solicitation; Lifetime Radon Solutions submitted a lower proposal at $212,403.46 and scored higher on the district's composite matrix.
Why it matters: The district will spend capital funds and schedule multi‑site mitigation work next summer. Holding final payment until retesting reduces risk the district will pay before mitigation achieves the RFP's performance standard.
The board motion approved awarding the work to Lifetime Radon Solutions with the caveat that a portion of payment be withheld pending successful post‑installation retesting required by the RFP. Trustees debated contractor experience and scheduling; the work group said both contractors demonstrated required certifications and designs, but Lifetime's proposal scored higher overall when cost and the scoring matrix were applied.
District staff identified the three primary sites covered by the project as GEES, TMS and RUS (as listed in the bidding documents) and said the work group would manage scheduling and coordinate with building users to minimize disruption. Committee members noted the RFP required a retest and the contractors committed to correcting any failed rooms at no additional cost; the board added a contractual withhold to ensure that commitment was enforced.
Board procedure and next steps: District staff will finalize a contract with Lifetime Radon Solutions incorporating the payment‑withhold language and the retesting schedule in the RFP. The maintenance/work group will manage award administration and will return to the board if the work schedule or scope changes.
Quotes: "Both contractors were comprehensive, but the points and cost led us to recommend Lifetime Radon Solutions," said a member of the radon work group during the meeting.
The vote was taken live during the meeting; the motion carried and staff will complete the contract with the noted withholding provision before issuing a notice to proceed.
Background: The district issued the solicitation earlier this fall; two firms responded and the work is planned for next summer to accommodate school operations.
