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Commission hears update on hangar lease signings and new fuel farm integration
Summary
Staff reported 62% of airport leaseholders have fully executed leases; remaining signings are delayed largely by missing insurance language and DocuSign coordination. Staff also briefed the commission on ongoing integration and calibration work for the new fuel farm system.
Airport staff updated the Airport Commission on efforts to finish executing hangar leases and on technical work to bring the airport's new fuel farm online.
A staff presenter said 62% of leaseholders have fully executed leases, about 23% are working on required documents (often missing the additional-insured insurance language), and roughly 50% of recipients have a DocuSign envelope that has not yet completed the multi-signature process. The presenter described user error and Apple/Mac compatibility as common causes of delay.
"We are now at 62% of our leaseholders are fully executed with everything. There is a 23% of them moving out of the ones who are still working to get those documents to be the insurance and that kind of stuff," the presenter said. "Most of the time, it's just minor mistakes." (transcript presentation)
Staff described available help for tenants who struggle with the electronic signature process, including an informational video and offers for in-person assistance. The presenter said staff has been sending reminder emails and will allow tenants to email completed documents if they cannot upload them through the AeroSimple portal.
On the fuel farm, staff told the commission that the mechanical and computer integration work has taken longer than expected. Rebel Services and FuelMaster have been calibrating totalizers and reconciling pump readings so the pump display, receipt, and aircraft quantities all match. The airport described a Scully electronic fail-safe for truck fueling and single-point fueling equipment for aircraft.
"Fuel master's live unit ... is a brand new system that hasn't been in place in many locations," Vincent Chad said. "...we wanted to make sure that when you go to fuel your plane, what it says on the scoreboard and what it says on the receipt and what you see at the pump all match."
Staff said they plan a supervised fuel pad operation for truck fueling at night and will require staff on site while more technical operations are running. A fuel usage training day and customer instructions were proposed to help tenants learn the new system.
The commission did not take formal action on leases or the fuel farm during the meeting; staff said they will continue reminders, in-person assistance and integration testing and will report back when the system is complete.
