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Commissioners approve vehicle purchase and add second e-record vendor
Summary
At its March 17 meeting, the Valley County Board of Commissioners approved a purchase order for a work truck and authorized adding a second e-recording vendor for clerk services.
VALLEY COUNTY — The Valley County Board of Commissioners on March 17 approved two routine items: a purchase order for a one-ton work truck package and an agreement to allow a second company to submit electronic recordings to the county clerk.
The board voted to approve and sign a purchase order with Cascade Auto for a one-ton pickup with a work bed and Tommy lift gate to be used by county road crews. County staff presented two bids; officials said Cascade Auto’s total package was the lower quote. A motion to approve the purchase order was moved and seconded and passed by voice vote. The board recorded an authorized amount of $74,097 in the motion, though staff discussed other bid figures in the record including a routing-sheet figure and a separate bid from Mountain Home Auto Ranch.
The board also approved an agreement with eRecording Partners Network to provide an alternate e-recording option in addition to the county’s existing vendor, Simplifile. Rush Miller, the county clerk, described the change as expanding customer service options for electronic filing of recorded documents. A motion to approve the agreement (identified in the meeting as “option 2” for e-record documents) was moved and seconded and passed by voice vote.
Both measures were presented as budgeted or within current financial plans: the vehicle purchase was described by staff as included in the capital improvement plan and budget for the county crew that will use it. Commissioners did not request further follow-up for either item at the time of the votes.
Votes at a glance
- Approve purchase order, Cascade Auto — Motion: “approve and sign the purchase order with Cascade Auto.” Authorized amount recorded in meeting: $74,097. Moved and seconded; voice vote: passed.
- Approve agreement, eRecording Partners Network — Motion: “approve agreement with eRecording Partners Network for option 2 e-record documents.” Moved and seconded; voice vote: passed.
Funding and next steps
County staff said the truck purchase was included in last year’s capital improvement plan and current budget and is intended for road-crew use. The clerk’s office said adding the second e-record vendor will expand options for electronic recording; staff will circulate the final agreement pages for commissioner signatures as required.
