Gilpin County commissioners approve Red Cross shelter agreement, liquor manager change and continue planning hearing; consent agenda passes

The Gilpin County Board of County Commissioners recorded several formal actions Feb. 25, including adoption of a Red Cross facility‑use agreement for the county recreation center, approval of a change in liquor‑license management for a local eatery, acceptance of notice related to Timberline Fire impact fees and the continuance of a Board of Adjustment hearing to March 25. The board also approved its consent agenda at the start of the meeting.

Votes at a glance

- Consent agenda approved (including Resolution 25‑025 and Resolution 25‑026): Motion to approve the consent agenda passed 3–0. The consent agenda included Resolution 25‑025 authorizing the county attorney to negotiate with Union Pacific Railroad relative to acquisition of East Portal cabins and Resolution 25‑026 adopting the list of official appointments. (Motion introduced at 09: ?; outcome recorded as “consent agenda approved 3 to 0.”)

- Resolution BOA 25‑2 (Board of Adjustment public‑hearing continuance): Commissioners voted to continue the public hearing on Resolution BOA 25‑2 to March 25, 2025, at 9:30 a.m.; staff explained the continuance was requested after staff determined mailed and posted notices had not been completed for the original hearing date. (Motion moved and seconded; commissioners concurred.)

- Timberline Fire intergovernmental agreement termination (information and acceptance): The county accepted a letter from Timberline Fire Protection District indicating termination of the IGA for assessment collection and remittance of Timberline impact fees, effective 03/31/2025. The county discussed working on a new IGA that would clarify Timberline’s role; staff said no immediate action by the board was required beyond accepting the termination notice.

- Resolution 25‑016 — facility use agreement with the American Red Cross: The board adopted Resolution 25‑016 authorizing execution of a facility use agreement with the American Red Cross for the Gilpin County Recreation Center and authorized the county manager to sign the contract on behalf of the county. Motion passed 3–0.

- Liquor license management change — Toss Wood Fired Eatery LLC: The board approved a management change for Toss Wood Fired Eatery LLC (management now listed as Reid Sullivan). Background checks were reported clear (CBI/FBI) and fees paid. Motion passed 3–0.

Motion and voting details

Where a motion recorded a mover or a second in the transcript, the meeting minutes reflect that motion and that a vote was taken; when the transcript recorded a unanimous voice vote the outcome is described as passed 3–0. Where the transcript shows no roll‑call tally for an item, the board recorded acceptance or consensus in the meeting record rather than a numeric roll‑call vote.

Context and staff comments

- Board of Adjustment continuance: Rob Gutierrez, Gilpin County Community Development director, recommended continuing the BOA hearing to allow for mailed and posted notices to be completed; Gutierrez confirmed staff had re‑noticed in the newspaper, posted a notice near the property, and sent letters after the hearing date was missed.

- Timberline IGA: Gutierrez and county staff said state law changes allow fire districts to collect impact fees directly; county staff said they intend to negotiate a new IGA that clarifies Timberline’s role in permitting and fire code enforcement and that the county has operated informally in this role to date.

- Red Cross agreement: Parks and recreation director Gabriel Chisholm and undersheriff Greg Dimo presented the recommended agreement. Staff described the contract as the first step in formalizing the county recreation center as an approved American Red Cross shelter, noted coordination on volunteer staffing and backup power planning and asked the board to authorize the county manager to sign the facility use agreement.

What the board did not decide

- No new taxes, fees or contract amounts were authorized in open session during these items; the Red Cross agreement does not commit the county to major capital spending at this time (staff said future backup power options remain under budget discussion). Nor did the board take final action on the BOA land‑use matter; that public hearing was continued for additional notice.

Ending

All recorded motions described above passed or were accepted by unanimous voice vote where recorded (3–0). Commissioners instructed staff to continue negotiations or bring return items with recommended contract language, timeline or budget details when appropriate.