Brownsburg council approves resurfacing bid, annexation ordinance and cell-tower lease amendment; approves $3.35M claims docket

The Town of Brownsburg Town Council on March 13, 2025 approved several routine and project-specific items, including a resurfacing contract, an annexation ordinance on third reading and a contract amendment for an existing cell tower lease.

The council approved the civil town and fire territory claims and payroll docket covering Feb. 28–March 13, 2025, with a total amount of $3,348,428.73. A motion to approve the claims docket passed without recorded opposition during the meeting’s roll call on the motion to approve the docket.

On the Wild Ridge Boulevard resurfacing project (agenda item 6.1), the council awarded the contract to Milestone at a bid price of $309,700. Aaron (presenter) told the council the engineer’s estimate had been about $336,000 and recommended Milestone’s $309,700 bid, representing savings of roughly $26,390 compared with the estimate. The council voted to award the bid after a motion and second; no further roll-call detail was recorded on the floor.

The council considered ordinance 2025-04, a voluntary annexation for utility connection, on its proposed third reading and moved to adopt it as presented. The town attorney, Scott, confirmed there had been no changes since prior readings before the council voted to adopt the ordinance on final reading.

On agenda item 11.1 the council approved a second amendment to a license and right-of-way agreement for a cell tower that dates to October 1997. The amendment increases the annual rent by $5,198; the council authorized Assistant Town Manager Sean Pabst to sign the renewal documents on the town’s behalf.

Other consent items approved at the start of the meeting included routine minutes and other consent docket items. During the roll call for one consent item a council member stated they would abstain and recuse themselves because they were not present at the relevant prior meeting; the item nonetheless carried.

No formal votes were recorded on the Board of Zoning Appeals or Advisory Planning Commission reports, the Parks Department summary, or the clerk/treasurer informational item about annual cancellation of stale warrants under the Indiana Code.

Votes at a glance - Consent item(s): Approved (one abstention noted on a consent item where a councilor recused because they were not present). Vote record: Adams — aye; Lacey — abstain; Simpson — in favor; Hellman — in favor; President (Travis D'Shane) — in favor. - Minutes (5.2): Approved on motion and second. - Claims docket (5.3): Approved. Total claims and payroll docket amount: $3,348,428.73. - Award bid, Wild Ridge Boulevard resurfacing (6.1): Awarded to Milestone, $309,700; motion carried. - Ordinance 2025-04 (10.1): Voluntary annexation for utility connection; adopted on third reading/final adoption. - Second amendment, license and ROW agreement (11.1): Approved; authorization granted for Assistant Town Manager Sean Pabst to sign. Amendment increases annual rent by $5,198.

Councilors and staff on the dais said the meeting covered routine administrative items and project-specific approvals; no additional public hearings or contested votes occurred on the items that were adopted. The council did not take formal action on advisory reports from the Board of Zoning Appeals/Advisory Planning Commission beyond receiving the reports.

Documents and follow-up: The clerk/treasurer presented a routine memorandum on cancellation of warrants and outstanding checks two years or older under the Indiana Code; staff said utility-related stale checks will be submitted to the Indiana unclaimed property process per state requirements.