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Consultant: HRSA grant invoices need reallocation; SAM.gov UEI shown as expired
Summary
SIXCO consultant Dylan Cross reported preliminary findings that the HRSA grant budget for a Northern Nye County project shows a high administrative/legal allocation and that the district's SAM.gov unique entity ID appears expired; Cross recommended collecting individual invoices and reallocating costs before resubmitting to HRSA.
Dylan Cross, a consultant with SIXCO, told the Northern Nye County Hospital District on March 13 that his preliminary review of invoices tied to the district’s HRSA grant showed potential misallocations and omitted invoices that must be resolved before an accurate grant submission.
Cross said architect and engineering fees accounted for roughly 10% of the budget submitted to HRSA and that administrative and legal fees appeared to total 248% of the allocation for that category as currently recorded. He cautioned that some invoices, including those from BioWorks, might include time spent on non-grant activities and thus require detailed line-item allocation.
“We are at 10% of the budget that was submitted to HRSA,” Cross said, adding that some administrative and legal expenses appear to exceed their allotted amounts. He recommended obtaining individual invoices from BioWorks and legal counsel so the district can allocate only the grant-eligible portions of each invoice before submitting a revised budget to HRSA.
Cross also reported receiving communications from HRSA indicating the district’s SAM.gov account and its unique entity identification number showed as expired (he said it appeared expired on Dec. 11, 2024). Separately, Cross said he had reviewed court orders and federal actions received by the district and had not found those items directly applicable to the HRSA grant.
Next steps Cross outlined included collecting itemized invoices (BioWorks, legal, survey and site work), reassigning costs to the appropriate budget categories, and preparing a revised budget for HRSA. Cross said he did not anticipate additional cost to submit a budget revision but stressed that the district must assemble the missing invoices to show accurate accounting of grant expenditures.
Trustees asked procedural questions about prior approvals and authorized officials in HRSA’s system; Cross said a prior approval request had been rejected and that the district’s authorized official settings need updating so the board’s chosen administrator can make system changes.
(Reporting note: Dylan Cross presented the summary as the SIXCO consultant during item 8 of the board agenda. Quotations are taken from the March 13 meeting record.)
