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Votes at a glance: board approves audit, multiple procurements and declines approval of current middle/high plans
Summary
The Clear Creek Amana board approved the fiscal 2024 audit, several construction and procurement items and operational-sharing and purchasing agreements, and it voted not to approve the architect's current middle- and high-school plans pending additional financial reconciliation and alternative options.
At its meeting, the Clear Creek Amana Community School District board approved a slate of financial and operational items and took a notable vote to decline approval of the current middle- and high-school designs pending further review.
Approved items (summary): - Amendment and adoption of the meeting agenda. - Fiscal year 2024 audit and district responses. - Resolution authorizing issuance of not-to-exceed $9,995,000 general obligation school and refunding bonds, series 2025 (resolution approved). - Eastridge Elementary pay application approval (pay application #22 approved). - Procurement: bids for new commercial dishwashers at the middle school and high school to Wilson Restaurant Supply (each vendor award approved). - Approval of the 2025-26 AEA purchasing agreement for nutrition services. - Approval of a 2025-26 operational-sharing agreement with Kirkwood Community College for a shared work-based learning coordinator. - Approved open-enrollment applications for 2025-26 as presented. - A package of policy revisions and the first reading of a new naming-of-facilities policy (board approved revisions and first reading).
Rejected/not approved (summary): - The board voted not to approve the current middle- and high-school plans as presented; the motion did not carry. PEPPOL recommended additional review and staff were directed to provide a reconciled accounting of bond proceeds net of issuance and contingency costs and to present alternative scope allocations and financing options.
Procedural notes: Most consent and procurement votes were unanimous "aye" votes during the meeting as recorded in the public session. The middle/high plans motion failed after committee and board members requested more time to evaluate alternative scopes and confirm available funds. The board asked staff to reconvene PEPPOL and to return an updated financial reconciliation and options for the next board discussion cycle.
Listing of formal actions and outcomes (selected): - Accept fiscal year 2024 audit and responses — approved (unanimous). - Approve resolution authorizing issuance of not-to-exceed $9,995,000 G.O. bonds, Series 2025 — approved (unanimous). - Approve pay application #22 (Eastridge Elementary) — approved. - Approve bid award (middle school dishwasher to Wilson Restaurant Supply, $32,024.93) — approved. - Approve bid award (high school dishwasher to Wilson Restaurant Supply, $32,024.93) — approved. - Approve 2025-26 AEA purchasing agreement (nutrition services) — approved. - Approve 2025-26 Kirkwood operational-sharing agreement (work-based learning coordinator) — approved. - Approve open-enrollment applications for 2025-26 — approved. - Approve policy revisions listed in packet — approved. - Approve first reading of policy 901.2 (Naming of facilities) — approved. - Approve consent items package — approved. - Approve middle/high plans as presented — motion failed; board did not approve (PEPPOL recommended additional review).
What happens next: For items that passed, staff will proceed to implement payments, contracts or execute agreements. For the middle/high design decision, staff will convene the PEPPOL committee and finance staff, reconcile bond proceeds net of issuance and contingency costs, explore rebalance-of-scope options, and return to the board with alternate scenarios and a recommended path forward.
