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Project updates: Eastridge closeout, playgrounds and board delays plan approval for middle/high school designs
Summary
Construction managers reported Eastridge closeout activity and playground design progress; the board declined to approve the current middle- and high-school plans and asked staff and the PEPPOL committee for additional financial clarifications and alternative-scope options before moving ahead.
District project staff and contractors updated the board on multiple construction and site projects, and the board voted not to approve the current middle-school and high-school plans pending further review of costs and programmatic choices.
Eastridge closeout and punch lists: District staff said exterior punch-list work, metal panels, waterproofing and roofing work remain underway and that masons will be on-site over spring break; window blind warranty work is scheduled and HVAC commissioning will continue through a heating and cooling season before the district considers the building fully operational. Project management told the board that a contractor punch list for the baseball/softball complex will be scheduled before the start of the season and that Phase 2 design work continues.
Playgrounds and smaller projects: Playground designs for Oak Hill and Clear Creek Elementary are nearing final design, with district staff planning stakeholder review during April. Staff also reported ongoing coordination on the concession stand and ball-field final items.
Budget and bond accounting: Staff provided a spreadsheet summary of bond-authorized funds, earlier bond sales and remaining proceeds. The PEPPOL committee and staff asked for a clear reconciliation of how much cash is available for additional scope and whether contingency, issuance and related fees had been subtracted to arrive at a net available balance. District staff and a financial adviser said the available remainder was roughly in the low millions, but the board directed staff to reconcile the exact number and return a precise figure.
Middle- and high-school plans: Architect and project staff presented plans drawn to the dollar-amount the district had supplied. PEPPOL committee members said they wanted more time to explore options before approving the designs. The committee recommended the board not approve the current plans in their present form so staff can explore alternatives, potential rebalancing of scope between the two buildings, and ways to secure additional funds (for example, borrowing against SAVE or phasing work).
Schedule implications: The architect warned that delaying a decision will push the bidding schedule later in the season and could raise costs or make it harder to secure contractors for a spring bid; he said bidding in April is already late and further delays may push bid work into an unfavorable window. Board members asked staff to convene the PEPPOL committee and district leadership for a focused sequence of design-and-finance meetings and to provide an updated reconciliation and options in time for the next board discussion cycle.
Ending: The board moved that the current middle/high plans not be approved and asked staff to return with clearer numbers and programmatic options; staff said they would produce detailed reconciliations and convene design and finance meetings to present alternatives.
