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Board approves multiple DPW change orders, amendments and bid awards including Nickel Plate Trail extension
Summary
At the March 12 Board of Public Works meeting, members approved split bid awards for warehouse supplies, multiple construction change orders that adjusted contract amounts and completion dates on city trail and street projects, professional‑services amendments for design work and a $2 million increase to an ecological restoration contract.
The Indianapolis Board of Public Works on March 12 approved a package of bid awards, construction change orders, professional-services amendments and a final project acceptance presented by Department of Public Works staff.
Bid awards: General counsel Brian Kavanaugh recommended a split award under Invitation to Bid RFB14DPW1653 to six vendors for warehouse supplies used by DPW operations. The vendors named in the presentation as the lowest responsible bidders were Acorn Distributors, Aztec Corp, Black and Company, Central Polybag Corp, Fastenal Company and On‑Site Supply LLC. DPW estimated expenditures for the one‑year agreements at about $250,000. The office of minority and women business development waived XBE participation requirements for commodity purchases and noted one vendor, Acorn Distributors, is a city‑certified WBE.
Construction change orders: DPW engineering recommended and the board approved several change orders that adjusted contract amounts and extended completion dates: - Nickel Plate Trail (Calumet Civil Contractors, Inc.): Change order No. 2 adjusts quantities and adds a drainage structure; the board record shows a net decrease of $0.40 with a new not‑to‑exceed amount of $11,720,999.28 and 205 days added to the substantial completion date. - Southeastern Avenue Multi‑Use Trail (Olco Inc.): Change order No. 2 increases the contract by $17,455.64 to a new not‑to‑exceed $1,888,454.67 and adds 175 days for utility conflict resolution and signal work at State Street. - Residential Street Reconstruction Sector 4 (Calumet Civil Contractors, Inc.): Change order No. 1 increases the contract by $172,231.86 to a new not‑to‑exceed $6,834,134.86 and adds 74 days for subgrade treatments, HMA full‑depth patching, erosion control, seeding and stormwater improvements. - Moore Street final (Calumet Civil Contractors, Inc.): Final change order No. 6 reduces the contract by $110,993.80 to a new not‑to‑exceed $8,212,287.03 and records a 123‑day adjustment to substantial completion; staff said the order includes milling, additional trees, signage escalation and final quantity reconciliation.
Professional services amendments and approvals: The board approved several amendments to professional services agreements: - Madison Avenue (D.L.Z. Indiana LLC): Amendment No. 1 increases the agreement by $19,400 to $915,812 for added bridge preventive‑maintenance design work (polymeric deck overlay, approach slab and joint repairs). The project is federally funded through a federal funds exchange. - 80 Second / 80 Sixth Street safety improvements (Lochmueller Group Inc.): Amendment No. 1 increases the contract by $494,500 to $733,800 to move design toward final plans for a corridor project that includes signal modernizations, a pedestrian hybrid beacon at the Monon Trail crossing, and median access control; staff said construction bidding is targeted for fall 2025 and some pedestrian-grade separation work is funded separately via TAP/MPO timelines in later fiscal years. - Ecologic ecological‑restoration services (City‑County contract 18987): Amendment No. 3 increases the not‑to‑exceed amount by $2,000,000 to $5,750,000 to cover additional maintenance, mitigation work and grant‑related services; staff said rates remain unchanged and the contract will be recompeted in 2025. - On‑call stormwater design and inspection (HWC Engineering, Inc.): Amendment No. 1 updates rates and extends the agreement term (no change to the $500,000 total agreement amount) through Dec. 31, 2026.
Final acceptance: A student representing Heritage Christian School presented a final acceptance recommendation for DPW operations facility upgrades (TSW Utility Solutions, Inc.), with a final contract amount of $231,986.70; the board approved final acceptance.
Board action: Each item listed above was moved, seconded and approved by the board with oral “aye” votes and no opposed recorded in the meeting transcript.
Why it matters: The actions adjust budgets and schedules on multiple active infrastructure projects, add funding capacity for ecological maintenance across city properties, and reset on‑call and design agreements that feed future construction bids. In the 80 Second/80 Sixth corridor project, staff highlighted a pedestrian hybrid beacon at the Monon Trail crossing as an interim safety measure pending a funded grade‑separated crossing in a later MPO/TAP funding window.
Votes at a glance: The board approved the split bid awards under RFB14DPW1653; approved change orders for Nickel Plate Trail, Southeastern Avenue Multi‑Use Trail, Residential Street Reconstruction Sector 4, and Moore Street final change order No. 6; approved amendments for Madison Avenue and 80 Second/80 Sixth Street safety improvements; approved Ecologic contract amendment No. 3 and HWC on‑call amendment No. 1; and approved final acceptance for DPW operations facility upgrades (TSW Utility Solutions, Inc.).
