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City seeks up to $75,000 NYS Archives grant to assess City Hall record storage
Summary
The administration asked the council to apply for a New York State Archives Local Government Records Management Improvement Fund grant of up to $75,000 to hire a consultant to assess and improve conditions in the City Hall basement and other storage areas.
City staff asked the Syracuse City Common Council to authorize an application to the New York State Archives for a Local Government Records Management Improvement Fund grant of up to $75,000 to hire a consultant to assess the condition of the City Hall basement and other storage locations.
A city official explained the grant would pay for a consultant to evaluate whether record-storage areas meet state standards for environmental controls and protection. Councilors underscored the need for improved storage after two recent floods at City Hall and asked whether digitization efforts are ongoing; staff said digitization projects exist but the volume of records is large and the city needs both improved physical storage and continued digitization.
Councilors suggested the work could be staged, with some departments applying later if the grant is not awarded this year. Staff said improved storage would benefit multiple departments, including the Clerk’s Office and the Common Council, and emphasized the need to preserve historical records and to protect them from water damage.
No vote was recorded during the transcript excerpt. Staff said the grant application has no local match requirement and would fund a consultant to bring storage conditions into compliance with New York State requirements.
