District recommends $2.76 million bid for middle school roof; funding to come from bond proceeds
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Summary
Easton Area School District project staff and representatives from CHA presented a recommendation March 11 to award a partial middle-school roof replacement to US Roofing for $2,760,000, with a recommended alternate of about $30,000 to extend the warranty from 25 to 30 years.
Easton Area School District project staff and representatives from CHA presented a recommendation March 11 to award a partial middle-school roof replacement to US Roofing for $2,760,000, with a recommended alternate of about $30,000 to extend the manufacturer warranty from 25 to 30 years.
"The bid that came in that we're recommending to you this evening is from US Roofing. It comes in at 2.76, million," the project manager said during the buildings-and-grounds discussion. District staff and CHA reported a competitive bidding process, with 16 contractors attending the pre-bid and five bids submitted. Staff also reported that some masonry work originally scoped in the 2022 estimate proved to be less extensive than expected after site surveying and that the lower-than-expected masonry scope contributed to the reduced construction cost.
Funding and procurement context
Project staff said the recommended funding source is bond proceeds from the Palmer bond. The recommended alternate is an additional flood coat and gravel to secure a 30-year manufacturer warranty for the roofing system; project staff estimated the alternate cost at roughly $30,000 and said the roofing system (Garland) is used at multiple district buildings.
Why it matters: Roof projects affect building safety, maintenance costs and the district capital plan. Project staff noted that the district typically budgets a 30% allowance for fees and contingencies when comparing contract figures to total project costs and that other sections of the middle-school roof remain on the district's multi-year capital plan.
Board action: The meeting transcript records the recommendation and discussion but does not record a formal motion or vote on the award during the March 11 meeting. Project staff said they would work with the district to update the capital plan and bring forthcoming items forward as needed.
Ending
Project staff introduced CHA's incoming project manager and thanked the outgoing project manager; staff said they would continue to coordinate procurement and scheduling and return to the board with any required approvals.
