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Villa Park trustees debate ban on BCCs, anonymous letters as board revises rules of order
Summary
Trustees discussed proposed amendments to board rules requiring removal of blind-copy (BCC) emails to trustees and setting limits on reading letters into the record; the board directed staff to remove language that would exempt agenda-management software while keeping a prohibition on BCCs for board communications.
Trustees at the March 10 Villa Park Board of Trustees meeting discussed proposed changes to the board's rules of order aimed at increasing transparency and preventing inadvertent Open Meetings Act violations.
The draft changes would bar the use of the blind-copy (BCC) email mechanism when communicating among trustees and would restrict the circumstances under which letters are read into the meeting record. Several trustees argued for a full prohibition of BCCs; others and staff cautioned that some staff-distributed agenda materials come from an agenda-management system that may not list recipients in the same way.
Trustee Cozart said the board…
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