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Town of Wayne select board approves interim outside payroll service, OKs warrants and enters executive session
Summary
At its Feb. 4 meeting, the Town of Wayne Select Board voted to proceed with an outside payroll service on an interim basis, approved accounts payable and payroll warrants, and moved into executive session to consider a tax-abatement application.
The Town of Wayne Select Board on Feb. 4 voted to proceed with an outside payroll service on an interim basis, approved the town's accounts-payable and payroll warrants, and later entered executive session to deliberate a tax-abatement application.
Board members discussed options from several payroll providers and the tradeoffs involved before moving to engage the outside service on a trial basis. Town staff presented comparison details for ADP, Velocity, Bangor Payroll and other vendors, including contract terms, cancellation fees and setup costs. Board members and residents pressed staff on how payroll data would be integrated into the town's Trio general ledger system and how much in-house data entry would still be required.
The board's action came amid an upcoming staff transition: the incoming treasurer is scheduled to start on Friday, and staff said they are prioritizing payroll processing during the turnover. Shannon, a town staff member who summarized vendor responses, told the board that most vendors reported no long-term contract or cancellation fees; one vendor (Velocity) did have an annual contract and potential termination fees. Staff said Bangor Payroll appeared cost-efficient in the materials provided and had a one-time setup fee of about $350; staff also noted Bangor reported a 3- to 4-week turnaround for initial onboarding.
Members and a resident, Amy Black, asked whether any vendors could directly import payroll results into Trio. Amy said one company previously interviewed had an import capability, but that several vendors would require manual entry into the town's ledger after payroll processing. Board members noted that using an outside vendor would not eliminate the need for an in-house bookkeeper to update Trio and maintain the general ledger.
After discussion, a board member moved to proceed with the annual payroll service option (Bangor Payroll was discussed as the preferred vendor in staff materials); another board member seconded. The motion was approved with the board responding 'all in favor'; individual roll-call votes were not read aloud at the public microphone.
Votes at a glance: the board also approved acceptance of meeting minutes for Jan. 21 and Jan. 28, accepted accounts payable number 35 in the amount cited in the warrant packet, and approved payroll warrant number 34 in the amount of $11,231.01. Later in the meeting the board voted to enter executive session to deliberate an abatement application (case number given during the meeting) under statutes referenced during the motion; that executive session was entered and the board said any actions following exec session would be announced in public session.
The board directed staff to proceed with onboarding and to continue briefing the incoming treasurer on payroll mechanics. Board members said the arrangement could be reassessed after the transitional period. The meeting also included routine reports on website updates and municipal ambulance cost-sharing discussions and a planning-board update on a draft campground/RV ordinance that the planning board has forwarded for legal review.
