The Nogales City Council was briefed that City Clerk Letty (first name used in the meeting record) is on FMLA and that the charter requires the council to appoint anyone who will perform the statutory functions of the clerk while she is absent.

Council and staff agreed that the clerk's statutory duties—publishing agendas, receiving service of process, processing public records requests and maintaining official minutes—must be covered by a council appointment even for a temporary period. City Attorney Joe Estes explained that the statutory executive‑session language on personnel appears in the agenda notice by statute and apologized for causing confusion, and staff clarified that the immediate purpose of the item was to secure a temporary appointment, not to terminate any employee.

Council asked staff to assemble two to three qualified candidates, including internal staff who could take on the duties with added compensation, and to post a short special meeting (24‑hour notice) to make a formal appointment. City Manager Dan Kramer and other staff said they would circulate candidate names and recommended compensation and would aim to have the item noticed promptly; council members agreed to a Friday or near‑term special meeting date to handle the matter.

Outcome: Council moved to table the item to the special meeting and directed staff to provide candidate names and a draft appointment for the council to vote on at the publicly noticed special meeting. Staff said it would circulate options within 48 hours and would document any interim arrangements that are made until the formal appointment is voted on.