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Middletown approves transfers to replace UV system at War Memorial splash pad; staff says vendor is sole source
Summary
The Common Council approved a $133,000 transfer within the Parks & Recreation budget to cover a new UV system and related pool repairs at War Memorial; staff said only one company services the current system and finance requires sole-source documentation.
The Middletown Common Council approved internal budget transfers totaling $133,000 to cover a new ultraviolet (UV) disinfection system and related repairs at the War Memorial splash pad and pool, after council members heard that the existing system had repeatedly failed and prompted closures ordered by the Orange County Department of Health.
City staff told the council the current UV system had displayed a non-repairable hazard light and that parts were outdated or rusted. The record lists an estimated cost of $54,000 to install a new UV system and a broader repair estimate of $78,315.90 for pool and filtration maintenance; councilors were told those repairs are typically required every five to six years and had not previously been completed.
During the discussion a commissioner asked whether the city had multiple bids; staff replied that "the only company that does it," meaning the original system vendor is the sole provider able to perform the work. The council chair confirmed that finance would require documentation supporting a sole-source procurement.
A motion to transfer funds within the 2024 Parks & Recreation budget — reallocating personal-services and repair lines to cover the UV system and pool repairs — passed by voice vote. The transcript records "All in favor? Aye." The motion does not include a roll-call tally in the meeting record.
Why it matters: the splash pad and pool closures affected public recreation and prompted an Orange County Department of Health inspection. The repairs and replacement system will be paid from internal transfers and, according to staff, must be procured from the single qualified vendor unless finance approves otherwise.
What’s next: staff will document the sole-source claim for finance and proceed with contracting the vendor to install the UV system and perform repairs; funds will be included/encumbered in the 2025 operating budget as stated in the record.
