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Providence City board opens multiple procurement bids, approves 35 items and refers several to City Council
Summary
At its March 10 meeting the Providence City Board Contract and Supply opened bids across city departments, heard contract amounts ranging from tens of thousands to multi-million dollars, approved items 1–35 with several items referred to City Council and recorded roll-call votes.
The Providence City Board Contract and Supply opened bids for projects across city departments and approved items 1 through 35 at its March 10 meeting, with a number of items referred to the City Council for further review.
The board opened bids in Section B for projects including a request for information (RFI) to update the PVD Fest website (Department of Arts, Culture and Tourism); an eight-month downtown mobile outreach contract with four one-year extension options (Department of Housing and Human Services); site improvements at Gaynor Street Park (Department of Parks); pedestrian plaza and Wayland Square pedestrian improvements (Department of Planning and Development); City Hall restroom refurbishments and other public-works and school infrastructure projects (Department of Public Property). The Water Supply Board presented multiple bids, including replacement/rehabilitation of water mains in Lower South Providence.
Why it matters: these procurement decisions set which vendors the city will negotiate with and which contracts move to implementation or to Council review. Several awards and referrals involve six- and seven-figure bids that will affect capital and operating workloads across departments.
Most notable bids and amounts cited in the meeting record included: Project Weber — $189,531.93 (downtown mobile outreach); Mill City Construction — $1,043,990; Vitek Corporation — $1,586,257; Yardworks Inc. — $1,019,000; Lucina Brothers, Inc. — $944,100 (Gaynor Street Park rebid). For Wayland Square pedestrian work Apex Companies (d/b/a Environmental Partners Group) — $141,245; GMT Associates — $175,320; The Badman Consulting Group — $129,320. City Hall restroom refurbishments bids included Landis Construction — $278,586 and Marion Construction — $305,565. A generator and main switchgear bid for the Davie Lopes Recreation Center included A & J Electric Eye, LLC — $270,499. A gym floor replacement and striping bid for Anthony Carnivale Elementary School listed O’Sullivan Floor and Company — $91,392. Water mains bids included Vistco Contracting Corp — $9,442,033 and W. Walsh Company, Inc. — $5,304,891 (contract one‑twenty‑five, Lower South Providence North section).
Board members completed the formal opening of bids and referred the bid packages to the City Clerk’s office for processing. The meeting record notes additional late/unmarked bid submissions for the PVD Fest website RFI from firms including RAIN Mobile Agency, Sivir Solutions and Last Wave Studios.
During discussion on non-procurement agenda items, an HR staff member described timing for employee benefits implementation, saying staff "would start meeting with [providers] typically now, for implementation depending on what the programs will look like going forward," and that enrollment work would begin ahead of the May open-enrollment period.
The board then moved to approve Section A items. The motion to approve items 1 through 35 (with certain items to be referred to City Council) was made by Director Joseph DePina and seconded by Director Elaine Richards. The clerk recorded the roll call: seven members voted aye and four members were recorded as absent on the package as a whole; item 9 received eight ayes and four absences. The record states "the motion carries. The matters are approved." The transcript also documents earlier procedural motions: election of the meeting chair (motion made by Director DePina, seconded by Trevor Haselmann), approval of advertisements (motion by Director Richards, seconded by Treasurer Shamari Husband) and approval of minutes from the Feb. 24, 2025 Board Contract and Supply meeting.
The board did not adopt ordinances or resolutions at this meeting; actions were limited to procurement openings, referrals, approvals and routine minutes approval. Several agenda entries noted either no bids (snow/ice control open enrollment item was dropped per department) or that an item was being extended until March 2025 (Cathedral Square pedestrian plaza engineering/post-design).
The meeting began with eight members present and four absent, constituting a quorum. After the approvals the board adjourned.
