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COPA reviews draft photo-release form to support calendars and contests
Summary
Members reviewed a draft photo-release form for images submitted for the town calendar and other projects and directed staff to revise language clarifying who must sign releases and permanence of use.
Commissioners reviewed a draft photo-release form staff prepared for artists who submit images with people in them for town calendars and other COPA projects.
Why it matters: Without releases, staff said the town cannot use images that contain identifiable persons. The release would put the responsibility on submitting artists to secure permission from any person photographed and to confirm whether the image may be used permanently by the town.
Discussion focused on whether an artist can sign for a subject's likeness and how the release should treat minors, third parties and subjects who are not the artist. Commissioners asked staff to clarify language so the release requires signature from the person depicted (or, for minors, the minor's parent or guardian) rather than allowing an artist to sign for another's likeness. Members also asked that the release explicitly state that the town may use the image indefinitely once accepted for calendars or other materials.
Staff said they would update the draft release with clearer wording about who must sign and would circulate a revised copy to commissioners by email for final consideration and a vote at the next meeting.
