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Greene County staff say aging AS/400 financial system needs replacement; SaaS considered
Summary
Officials described the county's accounting and record system as obsolete — an AS/400 in place for decades — and discussed replacing it with a modern system or a cloud‑hosted software‑as‑a‑service application to reduce hardware risk and maintenance needs.
County staff told the workshop that the county's core financial and records system has reached obsolescence and must be replaced or modernized. Staff described existing hardware as end‑of‑life and said the vendor no longer supports the legacy system.
A county IT speaker noted "It is still the AS 400," and participants described the server hardware and system as decades old, a factor that increases outage risk and maintenance costs. Staff explained two main replacement pathways: purchase new local hardware and software (with ongoing local maintenance obligations), or move to a software‑as‑a‑service (SaaS) model hosted in the cloud.
Staff said SaaS options typically reduce local hardware and redundancy concerns and can lower maintenance demands, but they also often limit customization and may force upgrades on the county's timeline. The county will refine cost estimates during the budget process; staff said a short‑term hardware replacement would bridge operations while a longer‑term hosted solution is selected.
Why it matters: the county and the school system currently rely on the same legacy platform. Failure or loss of vendor support could disrupt payroll, accounting and other critical functions, so replacement is both an operational and continuity priority.
Staff committed to return with more detailed cost comparisons and to coordinate with constitutional officers and school system representatives as the county develops procurement and budget proposals. No procurement decision was made at the workshop.
