OCII approves South Beach plazas maintenance contract, ties three-year extension to commission review

The Commission on Community Investment and Infrastructure voted 4-0 on Feb. 4 to authorize a personal services contract for maintenance of Community Facilities District No. 1 (South Beach) and to require that any three‑year extension be returned to the commission for approval. The motion, made by Commissioner Brackett and seconded by Commissioner Lim, carried with Chair Carolyn Ransom Scott, Vice Chair Aquino, Commissioner Lim and Commissioner Brackett voting yes.

The contract covers recurring landscape maintenance, ordinary repairs and capital repairs for four plazas in the CFD 1 area. OCII staff said the recommended contractor — identified in staff materials as Korotkin Associates after a reissued request for proposals — received the highest score from the evaluation committee. Staff said the initial contract term is three years with an option to extend for up to an additional three years and that the total aggregate contract amount will not exceed $1,823,152 as amended by the commission.

The staff presentation summarized the procurement history: an initial RFP issued Sept. 6, 2023 was reissued on March 7, 2024 after staff determined the original scope lacked sufficient detail. A pre-bid conference and site tour were held in March 2024 and five proposals were received. Deputy Director Mark Slutskin described the scope as recurring maintenance (plantings, plaza furniture and trash removal), as‑needed repairs and a capital repairs program that will be informed by a reserve budget estimate.

Staff presented line items and contingency figures included in the proposer's budget materials. In the presentation staff cited: recurring maintenance and contingency amounts, a $10,000 facilities reserve budget analysis, and a capital repairs set‑aside. For the second three‑year term staff listed budgeted recurring maintenance, contingency and capital repair amounts; staff characterized the total aggregate amount as not to exceed $1,823,152.

Public commenters and commission members raised concerns about ongoing maintenance in the Beale Street cul‑de‑sac and other South Beach sites near the Embarcadero Navigation Center. Lasonya Mansfield, owner of Mansfield and Mansfield Construction Cleanup Company (site support/janitorial services), thanked OCII staff for the outreach and described her company’s local ties and experience. Alice Rogers, a caller representing South Beach neighbors, said repair work has been delayed while the contract was in abeyance and described graffiti, trash and suspected drug activity at the Beale Street open space; she urged the commission to approve the contract so repairs could begin.

Commissioner Brackett detailed resident complaints she had received over multiple years about blight and lighting failures in the area and asked staff how the new contract would address long‑standing problems. Staff and Ms. Mansfield told the commission they would coordinate with navigation center leadership and adjacent agencies and that current short‑term extensions had allowed contractors to address urgent graffiti and other problems while the new contract moved through procurement. Commissioners also added a reporting condition: at the end of the initial three‑year term the executive director must bring the contract back to the commission for action on any extension and include current photos documenting conditions in the plazas.

The commission’s action amends the resolve clause to specify that the option to extend is subject to commission approval and authorizes the executive director to enter into the contract as amended. Staff said OCII remains the administrator of CFD 1 (established in 1982) and that the CFD is funded by a special assessment on property owners in the district. Staff also said street trees are now maintained by the Department of Public Works, relieving OCII of some previously anticipated tree‑related repair costs.

The commission approved the resolution as amended. Implementation follow‑up includes: execution of the three‑year personal services contract with Korotkin Associates (or the successful proposer), coordination between OCII, the contractor and navigation center management on near‑term repairs, a reserve study for anticipated capital repairs, and the required report to the commission before any three‑year extension is exercised.

Votes at a glance: The motion to adopt the resolution as amended carried 4-0 (Brackett yes, Lim yes, Vice Chair Aquino yes, Chair Scott yes).