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Council discusses crack-seal bids; councilor recommends proceeding with Hales under $12,000 budget
Summary
The council reviewed a crack-seal estimate of $3,200 per ton from Hales, discussed the town—s $12,000 budget for crack sealing, competitive-bid requirements for work over $5,000, and resolved to solicit additional bids but proceed with Hales if others cannot meet the timeline.
Council members discussed a proposed crack-seal program for town streets and reviewed an estimate from contractor Hales at $3,200 per ton. The town has $12,000 budgeted for crack sealing; at that price the town would purchase roughly 3.75 tons under the current estimate.
Road department staff said Hales was the only contractor to satisfactorily respond so far and that the contractor has availability now. Council members noted a municipal requirement to solicit competitive bids for work above $5,000 and expressed concern that some contractors would not respond in time or would not be available until the following year.
After discussion the council directed staff to continue soliciting bids and to document attempts to contact other vendors; if no acceptable lower bids arrive in time the council indicated support for proceeding with Hales to complete the work this year rather than deferring the project. One councilor recalled that Hales had previously performed crack-seal work in April 2023; the transcript includes a reference to a past invoice and previous work but does not document final contractor selection by roll-call vote during the meeting.
No formal bid award vote is recorded in the transcript; the discussion concluded with staff agreeing to pursue additional quotes and a plan to proceed with the available contractor if required by timing.
