Board of Public Works approves multiple contracts, amendments and change orders affecting streets, trails, drainage and billing

The Board of Public Works approved a package of contract awards, amendments, change orders and final acceptances covering street repairs, pavement markings, cultural trail work, drainage projects and stormwater billing services.

The board acted on multiple procurement items presented by Department of Public Works staff and the city purchasing division. Items approved included low‑bid contract awards for supplies and construction, amendments to professional service agreements that add design or inspection funding, change orders that adjusted contract values and schedules on ongoing projects, and two final acceptances closing out completed contracts.

Votes at a glance

- JTF Business Systems — one‑year term agreement for digital print supplies for DPW sign shop (RFB 14 DPW‑1693); estimated expenditures under $400,000; board approved.

- Enos Flint Inc., BRW Corporation, Potter’s Industries LLC — one‑year term agreements for waterborne fast‑dry traffic line paint and glass beads (RFB 14 DPW‑1674); estimated combined expenditures about $700,000; board approved.

- Globe Asphalt Paving Co. Inc. — ST‑25‑5192024 Cultural Trail durotherm pavement markings; not to exceed $132,202.83; substantial completion 07/22/2025, final 09/05/2025; board approved.

- Allco Inc. — BK‑2540 Monument Circle/Market Street brick repair; not to exceed $468,950; substantial completion 11/17/2025; board approved.

- Howard Asphalt LLC (DBA Howard Companies) — RS‑25‑3003 crack sealing (Marion County) paid by tonnage (estimated quantity 115 tons, unit price described in staff report); not to exceed $598,000; board approved.

- Change order No. 1 to SD‑19‑073 (Dr. A.J. Brown/Keystone drainage improvements) with Eagle Valley Inc. — increase $282,002.01 for a new not‑to‑exceed $5,524,002.01 and 50 days added to completion dates; board approved.

- Change order No. 1 to SD‑23‑062 Farley and Top Creek drainage improvements with William Charles Construction Co. — decrease $82,020.04 for a new not‑to‑exceed $1,256,979.46; no days added; board approved.

- Change order No. 17 to ST‑25‑507 Indianapolis Cultural Trail 2 with Beatty Construction Inc. — decrease $902,761.13 for a new not‑to‑exceed $20,908,859.11 and 132 days added to substantial/final completion dates; board approved.

- Change order No. 1 to CL‑12‑045 (rehabilitation at 4358 and 5422 East 506th Street) with Yarbrough Companies Inc. — increase $55,064.81 for a new not‑to‑exceed $1,097,300.81 and 18 days added; board approved.

- ENG‑25003 on‑call stormwater inspection services professional services agreement with B.E. Reed LLC — not to exceed $500,000, agreement expiration 12/31/2027; BE Reed will subcontract 25% to Value Plus Engineering Services and 15% to DB Engineering Services LLC; board approved.

- Amendment No. 2 to ENG‑3018 on‑call transportation inspection services with DB Engineering LLC — increase $150,000, new not‑to‑exceed $650,000; no change to scope or expiration; board approved.

- Amendment No. 2 to BM‑32071 Shelby Street over Pleasant Run with Butler, Fairman & Seifert Inc. — increase $9,140, new not‑to‑exceed $458,291.44; covers additional permitting and modeling work for DNR floodway permit; board approved.

- Amendment No. 6 to ENG‑19016 on‑call transportation design and inspection with VS Engineering Inc. — increase $150,000, new not‑to‑exceed $970,350, updated rates and expiration extended to 12/30/2026; board approved.

- Amendment No. 6 to ST‑31059 White River Innovation District infrastructure with Lochmueller Group Inc. — increase $174,600, new not‑to‑exceed $2,823,484.72; added geotechnical, road, hydraulics and utility coordination for Henry Street (east side); board approved.

- Amendment No. 2 to SD‑23103 Thoroughfare Drainage Improvement Program, Area 8 with First Group Engineering — increase $466,994.22, new not‑to‑exceed $1,458,891.02 and agreement expiration extended to 12/31/2029; amendment added evaluation of crosswalk improvements at 82nd Street, value engineering to reduce right‑of‑way impacts and a potential two‑phase construction approach; board approved.

- Amendment No. 1 to ENG‑23‑001 on‑call traffic engineering services with DLZ Indiana LLC — increase $150,000, new not‑to‑exceed $300,000, expiration extended to 12/31/2027; primary focus on traffic signal timing work; board approved.

- Amendment No. 4 to City‑County Contract No. 17755 with WSP USA Environmental — stormwater billing services; increase $412,368, new not‑to‑exceed $2,249,049 and expiration extended to 07/01/2026; board approved. DPW staff said the city currently collects roughly $47 million annually from the stormwater user fee and that about $5–$10 million of that revenue covers parcels that do not receive a property tax bill, a figure described in discussion as roughly $7 million (not an exact contract figure).

- Final acceptance: CL‑44‑006 small structure replacement at July with Edge Construction Inc. — total contract $936,890.16; board approved final acceptance.

- Final acceptance: CL‑17‑004 Crooked Creek outfall repair WR‑21 with Temple Excavating & Paving Inc. — total contract $2,551,316.01; board approved final acceptance.

Most motions were presented by DPW staff and approved by voice vote; the board did not record roll‑call tallies in the minutes for the items presented. Several items noted OMWBD review of contractor good‑faith efforts or subcontracting commitments. The board discussion occasionally requested further monitoring (for example, tracking brick maintenance near Monument Circle and verifying inspection procedures where low bids substantially undercut engineer estimates).

The approved amendments and change orders add both funds and schedule days to ongoing projects in multiple cases; the board directed staff to continue project oversight and, where applicable, to provide follow‑up documentation to permitting agencies or OMWBD.