Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Utilities Reports topic
No spam. Unsubscribe anytime.
Trustees receive detailed utility reports; sewer plant audit findings, project costs and $2M grant highlighted
Summary
Finance and department reports presented cash balances, project costs and operational problems: water projects posted final costs, the village seeks additional EFC financing, a single-audit produced findings related to earlier fiscal years, and staff confirmed a $2 million REDC capital grant for sewer Phase 2.
At the Feb. 10 meeting the village treasurer and department leads presented monthly financial statements and multiple utility project updates, and trustees asked questions about operations and next steps.
Treasurer’s report: The village reported account balances as of Jan. 31, 2025: general fund $1,112,895.78; water fund $511,234.64; payroll clearing $45,823.18; sewer fund $181,637.69; Village Green $7,587.54; health insurance fund $13,115.73. Reserve accounts and monthly expenditures were also reviewed, and the board voted to accept the treasurer’s report.
Water projects and costs: Staff reported several water projects and associated costs. A SCADA controls upgrade (Avanti Construction) was reported complete with a final project cost of $390,078 (noting some contract contingency). The Cherry and Graves Street water-main replacement (Amity Construction) was reported as physically complete with a final cost of $1,036,314.37; some punch-list items and final restoration remain. Water tank rehabilitation was reported complete except for a contracted annual inspection due next summer. The combined water project costs were reported as just shy of $2,000,000 versus an original budget of $1,800,000; the treasurer said financing requests to the Environmental Facilities Corporation (EFC) have been submitted to cover the overage, but that additional financing is not guaranteed.
Sewer matters and audit: For the sewer program, staff said a draft single-audit for the fiscal year ending May 31, 2022, has been received and contains findings. Staff and the finance committee have reviewed the draft; the official audit and the village’s response will be shared with the board when finalized. The village reported that the wastewater treatment plant has operational and mechanical issues; an RFP to solicit operations/management options will be issued and staff are working through a prioritized repair and operations plan.
Grants and planning for Phase 2: Staff said the village is conducting an income survey to strengthen grant competitiveness for Phase 2 of the sewer expansion. The treasurer reported the village was awarded a $2,000,000 Mid-Hudson REDC capital improvement grant, which staff said is directly for the Phase 2 sewer project. Trustees discussed timing and next steps for submitting additional grant applications, including a county infrastructure grant for preliminary engineering and the need to authorize a bond resolution (which the board adopted at this meeting).
Other operational notes: The board received a status update that the village’s water treatment bacteriological tests sent in January returned clear results for coliform and E. coli. The water treatment facility reported treating 7,452,193 total gallons in January (about 240,393 gallons per day on average) and noted an increase from the previous year.
The treasurer and staff said petty cash account activity was closed out and funds reallocated; a final MWBE report filing is outstanding from a contractor (Carver Construction) and will be completed. Trustees accepted the treasurer’s report and asked staff to return with finalized audits, EFC financing outcomes, and updates on the RFP process for wastewater operations.
