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Votes at a glance: Mercer County commission actions including flood ordinance, Tyler amendment and PERS change
Summary
At its Feb. 20 meeting Mercer Countycommissioners approved a floodplain ordinance, several service and software agreements, a retirement plan update for new hires and other administrative items; the board deferred a decision on an ore-processing moratorium to a later meeting.
At the Feb. 20 meeting, the Mercer County Board of Commissioners recorded the following formal actions and votes. Votes are presented with the information available in the meeting record; if a specific mover or seconder was not named in the transcript excerpt, that field is marked "not specified." All outcomes are reflected as recorded by the board.
1) Approval of agenda as amended - Motion: Approve agenda as amended (funeral pay, state audit approval, executive session added) - Mover/Second: not specified - Vote: unanimous (Casey Aye; Rick Aye; Mark Aye; Jamie Aye; Jean Aye) - Outcome: Approved
2) Approval of minutes (Jan. 2 and Jan. 15) - Motion: Approve minutes as presented - Vote: unanimous - Outcome: Approved
3) Vouchers - Motion: Approve vouchers presented by Rick (auditor) - Vote: unanimous - Outcome: Approved
4) Floodplain ordinance, second reading (adoption) - Motion: Approve flood ordinance as presented (second reading and submission to state/FEMA) - Mover: not specified; Second: Mark (recorded) - Vote: unanimous (Casey Aye; Mark Aye; Rick Aye; Jamie Aye; Jean Aye) - Outcome: Adopted; forwarded to state as required
5) Tyler software contract amendment (implementation/payment terms adjusted) - Motion: Approve amendment to Tyler Technologies contract (changes to implementation/payment schedule due to delayed deliverables) - Mover/Second: not specified - Vote: unanimous - Outcome: Approved
6) ETS service agreement (annual building systems service) - Motion: Approve ETS service agreement and associated voucher - Mover: not specified; Second: Rick - Vote: unanimous - Outcome: Approved
7) PERS retirement plan update (new employees Tier 3 DC plan) - Motion: Adopt county policy so new hires first enrolled on or after Jan. 1, 2025 participate in North Dakota PERS Tier 3 defined contribution; Mercer County to pick up mandatory employer and to allow optional employee contributions of up to 3% with employer match - Mover: not specified; Second: not specified - Vote: unanimous - Outcome: Approved; policy applies to new hires as described
8) Landfill garage door replacement (Midwest Doors) - Motion: Approve replacement of landfill shop garage door(s) by Midwest Doors - Vote: unanimous - Outcome: Approved; funds to be charged to building maintenance (over-budget impact noted)
9) Hazen Golf Course liquor license application - Motion: Approve liquor license application - Vote: unanimous - Outcome: Approved
10) State audit engagement letter - Motion: Authorize commission chairman to execute the state auditor engagement letter for the countyaccount audit - Mover: not specified; Second: not specified - Vote: unanimous - Outcome: Chairman authorized to sign; county will cooperate with audit scope
11) Apex/Donovan/Keefer zoning contract (legal review and approval) - Motion: Approve contract with Donovan & Keefer (zoning/ordinance update) as reviewed by county attorney - Vote: unanimous - Outcome: Approved; attorney recommended prior review and found contract legally acceptable
12) Miscellaneous vouchers and administrative approvals (including Tyler, ETS, state audit, building maintenance) - Motion(s): Approve assorted vouchers and contracts presented during the meeting - Vote(s): recorded as approved (unanimous where votes recorded) - Outcome: Approved
Deferred/No formal action at meeting - Ore processing moratorium: commissioners discussed lifting the local ore-processing moratorium but voted to defer any decision to the next meeting to allow additional staff, legal and state-agency input.
Notes on procedure and recordkeeping: the transcript shows unanimous recorded votes on the listed items; for some procedural motions (receipt of engineering proposals, agenda changes, voucher approvals), the transcript did not record a named mover or seconder for every vote. The board instructed staff to gather additional information or schedule further hearings where appropriate (for example, DEQ to present at a future meeting, rate sheets from engineering proposers, and a fuller discussion of the moratorium at the next meeting).
