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Board asks finance staff for purchasing‑card and expenditures detail after budget questions
Summary
Board members asked district finance and operations staff to compile November purchasing‑card statements and a monthly expenditures report for review to improve transparency while the FY26 budget is refined.
During the Jan. 22 work session the Queen Anne’s County Board of Education asked district finance staff to provide a detailed purchasing‑card (P‑card) statement and a consolidated expenditures report for a recent month so members could inspect routine spending while the district develops budget scenarios.
Board members said they wanted “fresh eyes” on recurring and miscellaneous spending to identify modest savings and better understand fluctuation in vendor and utility costs. Finance staff described the district’s P‑card controls: cards are issued with per‑purchase and daily limits, transactions are routed to finance for coding to budget accounts, receipts are required for reimbursement, and some building‑level cards are used to procure instructional materials or to secure travel bookings.
Staff agreed to assemble November’s p‑card statements and an expenditures listing mapped to the budget book’s account codes and to present those documents to the board at a future meeting. Staff cautioned that producing all card statements district‑wide requires staff time and that some payroll accounting items (such as the recent furlough accounting work) are still being reconciled in the district’s finance system.
Ending: Finance staff said they will provide the requested documents for board review and will include coding that ties each transaction to the budget book account numbers so board members can trace how particular purchases are recorded. The board indicated it will review the materials at a future meeting and may request additional periodic reporting.
