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Aurora staff to present new paid-time-off policy; city plans to bring disability administration in-house
Summary
City staff described minor employee-policy updates that introduce a new paid time off program and said a supplemental request later will propose two full-time positions to administer short- and long-term disability in-house after moving away from a fully insured third-party administrator.
Ryan, city staff, told the Finance Committee the current set of employee-policy revisions are primarily housekeeping and focus on a new paid time off (PTO) program. "A major item that we're doing is, introducing a new paid time off program for the city," Ryan said, and he described the rest of the changes as minor.
Councilmember Bergen and other members asked for a bit more detail about the PTO policy at an upcoming study session; Ryan said staff will provide a short presentation at the Monday study session and that more detail on the PTO portion would be appropriate. The committee approved moving the policy package forward for notification to city council with no objections recorded.
Ryan also gave a supplemental notification tied to the same personnel and benefits work: staff are proposing to bring administration of employee disability benefits in-house. Ryan said the city currently contracts with Voya and a third-party administrator and that moving the function to HR and payroll will require two additional full-time positions. "We're actually bringing this in house, for multiple reasons," Ryan said, adding that the positions "will be paid by us bringing it in house, and there'll be additional savings on top of it by bringing it in house." He said staff expect to present more details and preliminary savings numbers at a future study session.
Councilmembers asked that the future analysis include the total projected savings and that the calculation explicitly include FTE salary and benefits. Ryan said preliminary data exist but that exact savings figures are still being refined.
Less-critical details: staff said the 2023 revision was a larger overhaul and that the current packet is a smaller update; the city will notify council and allow council members to call up the item for questions at the study session.
